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14 Jun 2022

Full-Time Payroll & HR Systems Associate – Posted by Toronto, Ontario, Canada

Job Description

The Payroll & HR Systems Associate (PHRSA) collaborates with HR colleagues and SickKids managers and their assistants to ensure accurate and timely HR system setup and processing of SickKids employee data.  This includes employee record setup for new hires, changes for current employees, leaves, terminations, ROE’s and processing of bi-weekly payroll.   Maintaining the integrity of employee data and front-line client service policies and standards is a key component of the position.


Here’s What You’ll Get to Do

Reporting to the Payroll Manager, the PHRSA is responsible for:

  • the daily operations and accuracy of the Human Resources Information System (HRIS) master file input (utilizing Oracle PeopleSoft)
  • validation of information provided from other areas of HR such as Talent Management, HR Managers, and from internal clients
  • ensuring that SickKids’ employee records and setup is timely and accurately recorded including entry of personal and job-related data
  • timely and accurate processing of payroll and employee new hire and change transactions on a bi-weekly basis
  • calculation of payroll amounts for retroactive pay adjustments
  • calculation and recovery of overpayments
  • understanding and applying current employment standards and payroll legislation
  • compliance with hospital policies and procedures

Specific key responsibilities:

  • Processing of transactional employee record data for employees prior to the bi-weekly pay run
  • Reviewing and processing automated workflow transactions initiated by SickKids managers, delegates and/or HR colleagues (through Oracle PeopleSoft’s Manager Self Service module)
  • Where paper documentation is required, ensuring the proper signing authorities have approved all transactions and that adequate back-up documentation is available
  • Verifying transactions for accuracy and ensuring information processed adheres to hospital policies and government statutory requirements
  • Set up of employee records in two systems – the PeopleSoft HRIS and Express Net (pay time-capture and approval system) when required
  • Interaction with employees, administrative timekeepers and/or managers for requests, questions re submitted transactions, issue resolution, or to respond to basic enquiries regarding hospital policies
  • Ensuring proper protection, retention, and destruction (as appropriate) of confidential employee information; including back-up documentation for electronic scanning and storage on a bi-weekly basis
  • Applying knowledge of payroll concepts, legislation, regulations, accounting, calculations, and terminology
  • Maintaining positive internal relationships with internal clients and HR colleagues.
  • Calculating and processing of manual cheques as required
  • Creating and updating process documentation for internal processes
  • Adhering to payroll audit requirements related to verification
  • Verification of forms entered by other team members


Here’s What You’ll Need

  • 3-5 years of Payroll, preferably in an environment utilizing Oracle PeopleSoft technology
  • Payroll Compliance Practitioner or enrolled in CPA designation
  • Experience with time/labour system preferred
  • Understanding of union and non-union work environments
  • Working knowledge of Ontario Employment Standards Act
  • Proficient in MS Office applications (Excel, Word, PowerPoint)
  • Strong interpersonal and communication skills
  • Client-service focus with analytical, problem-solving, and critical thinking capabilities
  • Understanding of privacy and confidentiality principles, policies, and legislation
  • Ability to prioritize, manage time and multi-task within the confines of multiple deadlines
  • Familiar with Service Canada and Canadian Payroll Association standards


Role will require onsite training located at 525 University Avenue,  afterwards will transition to 80% work from home.

Employment Type: Full-Time

Start Date: In approximately 4 weeks

How to Apply

To apply, please visit The Hospital for Sick Children's (SickKids) website:

Job Types: Full-Time.

Job expires in 81 days.

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