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7 Nov 2022

Part-Time Part-time Secretary Senior – Posted by Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a part time/temporary Secretary Senior- Division Operations position. Primary responsibilities include providing Division Operations support for instructional departments within the Science, Technology, Engineering and Math (STEM) Unit. This position independently plans, organizes, and prioritizes work and has frequent contact with clients, staff members, students, faculty and the general public. Currently this position provides direct support to the Physical Science, Life Science, and Engineering Divisions. This position will report to Unit Operations Manager.

Performs a variety of routine clerical duties such as processing documents and records, completing purchase requests, travel planning and authorizations, serve as point of contact for the department, and work collaboratively with staff and faculty.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities


  • In conjunction with the unit operations team, coordinate the daily work of the unit, including: purchase requests, travel planning and authorizations, work orders, petty cash requests, faculty leave and pay documents, IT tickets, key requests, room reservations, records management, equipment maintenance and repair, and maintenance of office and classroom supply inventory
  • Monitor, reconcile, and correct budgets for department, faculty development, grant and dedicated fee accounts
  • Coordinate faculty evaluation process
  • Collect, track, and upload quarterly class syllabi to Canvas
  • Pull reports and statistical data, such as enrollment and/or class rosters
  • Contact students regarding cancelled and changed classes
  • Assist with onboarding, service coordination, and separation of faculty and staff
  • Work collaboratively with Division Chairs and Department Heads
  • Assist Division Chair and/or other division faculty as requested with special departmental events; obtaining supplies/refreshments; organizing logistics such as room/space reservations; signage, etc. Take notes at unit/division/department meetings
  • Serve as point of contact for students, faculty, staff and the public to resolve problems, provide information and clarification of college policies, and direction to appropriate resources.
  • Ensure all work follows State and Federal regulations, Clark College Policies and Procedures, and collective bargaining agreements.
  • Perform related duties as required.



Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

  • Education: High school graduation or equivalent.
  • Experience: One (1) year experience working in an office setting.
  • Computer Skills: Intermediate proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, or comparable software.
  • Customer Service: Experience providing customer service that builds and maintains internal and external customer satisfaction. Ability to work effectively and sensitively with a diverse population and confidential matters.
  • Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office


Supplemental Information

Job Readiness/Working Conditions:

  • Ability to work at a computer  for long periods of time.
  • Willingness and ability to maintain a positive and professional working relationship with colleagues.
  • Must exhibit good work attendance.
  • Ability to manage and prioritize multiple tasks simultaneously.
  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Willingness and ability to be flexible in work hours if needed.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Starting Salary: $17.38/hour

How to Apply

Application Deadline:   Open until filled. REQUIRED ONLINE APPLICATION MATERIALS:
  • Clark College online application
  • Current resume, with a minimum of three (3) references listed
  • Responses to the supplemental questions included in the online application process
  Please apply online at    To contact Clark College Human Resources, please call (360) 992-2105. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317,, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES  Corrected or extended notices will be posted online and in the Human Resources Office.     Clark College Human Resources November 1, 2022 22-00159

Job Types: Part-Time.

Job expires in 69 days.

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