Job Description

Clark College is currently accepting applications for a temporary, part-time Program Coordinator. This position is responsible for coordinating the international student admissions process, customer service and records coordination, clerical and program support in the Office of International Programs. This position serves as the first point of contact for international students, staff and visitors and provides exceptional front desk reception. Hours for this position are approximately 17 hours per week and may vary based on quarterly needs.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Provide exceptional customer service and front reception to all populations served.
• Respond to telephone, email and walk-in inquiries regarding international student admissions, study abroad and general inquiries.
• Monitor, review and prepare international student admission documents for completeness, accuracy and compliance including applications, bank statements and transcripts.
• Work with International Admissions Manager to improve international student admissions procedures.
• Maintain accuracy and confidentiality of international student records.
• Monitor staff calendars, make appointments and reserve rooms for meetings.
• Compose and send weekly student newsletter using MailChimp software.
• Provide support and guidance for the International Peer Mentors.
• Establish and maintain complex electronic and manual file systems and database files.
• Provide information about study abroad opportunities to interested students.
• Order, receive and maintain inventory of office supplies, promotional material, etc.
• Assist with the coordination of Orientation, programs, events and international student activities.
• Assist with social media and outreach efforts for the department.
• Perform related duties as required.

POSITION REQUIREMENTS:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• Education: Associate’s Degree OR a Bachelor’s Degree.
• Experience: Two (2) years of clerical and customer service experience.
• Computer Skills: proficiency with Access and Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Ability to multi-task and maintain accuracy.
• Ability to be self-motivated and work independently as well as on a team.
• Strong computer skills.
• Strong oral and written communications skills.
• Experience with event and activity planning.
• Experience working with diverse populations.
• Excellent written, oral, and interpersonal communication skills and the ability to effectively communicate with diverse groups and individuals
• Attention to detail and strong organizational skills
• Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office

Job Readiness/Working Conditions:

• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Willingness and ability to be flexible in work hours if needed
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

 SALARY RANGE: $17.79-$23.66/hour. Step A-M | Range: 38 | Code: 107N

Application Deadline:  Open until filled.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed
• Responses to the supplemental questions included in the online application process

 Please apply online at www.clark.edu/jobs

 To contact Clark College Human Resources, please call (360) 992-2105.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College Human Resources

March 1, 2023

23-00030

How to Apply

Job Types: Part-Time.

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