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19 Oct 2022

Full-Time Operations Program Support Coordinator – OPERA002432

Sound Transit – Posted by Sound Transit Seattle, Washington, United States

Job Description

Hourly range is $21.63 to $40.86, with a midpoint of $31.25. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

GENERAL PURPOSE: 

Under general supervision, the Operations Program Support Coordinator provides technical expertise and assistance in administering the project control functions for assigned projects and contracts in the Operations Department; assists in development, monitoring, and analysis of the scope, schedule, and budget for on-going capital and operating expense projects; produces various Agency-wide reports; serves as a liaison between project staff, procurement, and accounting staff to ensure the timely processing of requisitions, purchase orders, change orders, check requests, and progress payments; prepares up-to-date cost and schedule analysis reports for assigned projects; provides project control support to other departments; monitors expenditures and settlements for budget impacts; and conducts research, analysis, and prepares financial reports for Agency-wide efforts.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assists all aspects of project budget development, monitoring, and reporting; inputs financial data as assigned using agency tools.

• Assists team in reporting assumptions and financial projections for projects and services, monitors expenditures, and reports variances to management.

• Ensures required funding and approvals received; reviews, processes, validates, and monitors new requisitions, contractor progress payments, check requests, and change orders; participates in project/contract set-up using management software; finalizes and executes Work Orders for On-Call Contracts; performs contract administrative management including tracking of commitments and period of performance.

• Works collaboratively with team members to assist with schedule updates and project progress status reporting.

• Assists in training staff on procedures and ensures compliance; supports and advises management on process improvements.

• Provides support to the department as directed; serves on internal committees; prepares correspondence; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.

• Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.

• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.

• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

• It is the responsibility of all employees to integrate sustainability into everyday business practices.

• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

Associate’s degree or technical school certification in business administration, public administration, construction management, or closely related field and three years of experience performing project coordination functions including project control, research, budget administration and analysis, financial reporting, and/or related analytical duties; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

None.

Required Knowledge and Skills:

• Operational characteristics, services, and activities of a project control program area.

• General principles of project control, public contract administration, budget preparation and administration, and record keeping principles, practices, and procedures.

• Procurement and contract practices and terminology.

• Methods and techniques of data collection, research, report preparation, and financial analysis.

• Pertinent federal, state, and local laws, codes, and regulations.

• Principles of business writing and basic report preparation.

• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, charts, graphics, and presentations.

• Software programs affecting assigned work.

• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public.

• Interpreting and administering policies and procedures.

• Using contract management and financial system software and computer systems to effectively process financial transactions and contract changes and develop and monitor project budgets and forecasts.

• Demonstrating a positive customer service orientation with both internal and external clients.

• Applying appropriate oral and written communication techniques.

• Administering the project control functions for contracts and projects.

• Reviewing change orders for compliance with contract terms.

• Preparing clear and concise analytical, administrative, and financial reports.

• Budget preparation and administration.

• Applying project management techniques and principles.

• Ability to work independently with minimal direction.

Physical Demands / Work Environment:  

• Work is performed in a standard office environment.

• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, potential physical harms, and extreme noise when conducting site visits and when working in the field.

• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

How to Apply

To apply, please visit the link below:

https://recruiting.ultipro.com/SOU1036SOUND/JobBoard/dcc5dbea-875e-4cd1-bfd2-8e046cecc54f/OpportunityDetail?opportunityId=628baf07-2b58-417b-a119-53af2e17e24b

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: business administration, construction management, and public administration.

Job expires in 48 days.

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