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29 Apr 2022

Full-Time Operations Associate

CarbonPlan – Posted by becky@carbonplan.org Anywhere

Job Description

CarbonPlan is a nonprofit working on the data and science of carbon removal and climate solutions.

We aim to ensure the quality, scientific integrity, and transparency of climate solutions, and we work across a range of approaches — forests, soil, direct air capture, mineralization, energy systems, and more. We analyze solutions based on the best available science and data and build open source tools and data products. We work directly with decision makers across the public and private sector to help them achieve ambitious climate goals. You can read more about our work on our website.

As the Operations Associate you will be responsible for supporting our operational, financial, programmatic, and administrative functions. Reporting to the Operations Manager and supporting the team more broadly, you will help maintain our organizational systems, keeping us lean, flexible, and compliant.

You will support the Operations Manager in managing the day-to-day operations, with your responsibilities grouped into the following three categories.

Operational management and employee support

  • Support the hiring process through scheduling and information tracking across all teams
  • Facilitate new hire onboarding for all new employees
  • Track and coordinate employee reviews, birthdays, and team celebrations
  • Support in the planning of staff gatherings and retreats
  • Schedule external meetings for employees

Financial management and donor systems

  • Help organize and manage data and records related to fundraising
  • Support project leads on contract tracking, vendor relationships, invoicing, and record keeping
  • Support grant submission processes, tracking, and reporting (both governmental and philanthropic)
  • Help prepare materials for annual or semi-annual filings (e.g. non-profit related, tax related) and maintain records and documents 
  • Support internal financial tracking in partnership with the accounting team

Programs support

  • Keep aspects of the CarbonPlan website up to date
  • Track and analyze Google Analytics reports on website traffic
  • Help with logistics for occasional external-facing events (e.g., webinars)
  • Maintain organization and consistency of internal databases (Notion, etc.)
  • Support additional special projects as needed

You should have:

  • Passion for our mission
  • 3 years of experience in an operations or administrative role (experience within the non-profit sector is welcome, but not required)
  • Excellent interpersonal and communication skills (verbal and written)
  • An extremely high bar for integrity, clarity, transparency, and accuracy 
  • Demonstrated skills in Google Workspace (Docs, Sheets, etc.)
  • Ability to take initiative and ensure work is delivered on time and to a high standard 
  • Active listening and proactive learning skills 
  • Flexibility to adjust to changing priorities and timelines 
  • Dedication to supporting the team and solving problems no matter how big or small 
  • Excitement to take on new challenges and learn new skills 
  • Compassion and respect for others and a passion for helping those around you

You’ll be an especially good fit if you have:

  • Familiarity with a variety of software-enabled organizational services (e.g., Gusto) 
  • Familiarity with project management and organizational documentation software, such as Notion
  • Familiarity with basic graphic design software (InDesign, Illustrator, Figma, etc.) 
  • Experience with grantmaking processes (proposals, reporting, etc.) 

You should include in your application:

  • Your CV or a link to your LinkedIn profile 
  • A paragraph or two answering each of the following questions:
  • Why are you excited to work at CarbonPlan?
  • What do you hope to bring to this role? Discuss relevant experience working in an         administrative or operational role.
  • At CarbonPlan, we value the diversity of experiences and perspectives within the work of climate change mitigation. What would you bring to this team in that regard?

CarbonPlan is an equal opportunity employer, and we are committed to building an inclusive and diverse workplace. Addressing climate change requires confronting systems that create inequity and injustice, and doing so will require a team with culturally diverse perspectives. All qualified applications — regardless of race, color, gender, religion, age, sexual orientation, sexual identity, national or ethnic origin, disability, marital status, veteran status, and any other occupationally irrelevant criteria — will receive full consideration. We especially encourage applications from individuals from underrepresented groups in science, technology, and environmental organizations. 

Benefits

We are committed to providing competitive compensation and comprehensive benefits to our employees. We offer fixed salary levels based on experience and role to minimize biases in compensation and to ensure team members are paid the same for doing the same work. Employees are eligible for promotion or salary increases every six months at the time of their performance review.  

We expect this position to be a regular, full-time position, with an annual salary of $90,000 USD based on the experience required for the role. In addition to salary, we offer a comprehensive set of benefits to all full-time employees:

  • Health insurance (100% of costs covered for employees, 75% for dependents)
  • Dental insurance
  • Vision insurance
  • Flexible health spending accounts
  • Dependent care spending accounts
  • Life insurance
  • 401(k) retirement fund with matching employer contribution
  • Unlimited time off (expectation of a minimum of four weeks)
  • 16 weeks paid parental leave
  • Remote work expense reimbursements

We are not currently able to sponsor a visa for this position, and therefore can only consider applications from people who are already authorized to work in the United States. CarbonPlan employees are based primarily in the San Francisco and Seattle areas, although the entire organization has worked remotely since its inception and CarbonPlan expects to maintain a remote work option indefinitely. The hiring manager for this role is in the Portland, OR area. Remote work from any location on Pacific or Mountain Time works for us!  

COVID-19 Vaccination Policy

CarbonPlan is committed to providing our staff with a safe work environment and helping to promote the health of our community. As such, CarbonPlan will require all employees to confidentially show proof of COVID-19 vaccination as a condition of employment, unless they are unable to receive the vaccine because of a medical condition or sincerely held religious belief or practice. In accordance with the Americans with Disabilities Act and Title VII, and applicable state laws, CarbonPlan will do our best to make reasonable accommodations for employees who (1) cannot take the vaccine due to a medical disability or (2) seek an exemption from the vaccine based on sincerely held religious beliefs.

How to Apply

Please apply via our website at https://apply.workable.com/carbonplan/j/F202FE4941/.

Job Types: Full-Time. Salaries: 80,000 - 100,000.

Job expires in 19 days.

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