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8 Feb 2023

Full-Time Office Specialist, Student Success

humanresources Northwest Florida State College – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                  $ 24,752.00 – $34,243.00

LOCATION:                               Niceville Campus

FLSA STATUS:                            Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist, Student Success is directly accountable to the Senior Vice President for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

  • Provide clerical and administrative support to the Senior Vice President and Student Success Division.
  • Promote a positive image on behalf of the College by greeting and receiving visitors, students, and colleagues. Respond appropriately to inquiries from diverse College stakeholders based on an effective assessment of need and urgency.
  • Draft meeting minutes.
  • Coordinate meetings to include set-up, location, and time.
  • Maintain appointment calendar for the Senior Vice President.
  • Prepare and proof official correspondence, memoranda, minutes, presentations, charts, and other documents, ensuring completeness and accuracy.
  • Handle outgoing and incoming mail and distribute as needed.
  • Monitor and maintain budgets for the Student Success Division in accordance with college policies and procedures, including the preparation and tracking of purchase requisitions and blanket purchases orders.
  • Maintain and order office supplies; ensure appropriate supplies are on-hand for copy machines.
  • Make travel arrangements, prepare necessary paperwork, and process all related transactions.
  • Answer routine questions related to Student Success policies and procedures.
  • Safeguard confidentiality and exercise discretion in the communication of information to include administrative records, files, and other confidential items.
  • Assist with special projects, as needed.
  • Perform other duties as assigned.
  • As a part of the college’s risk management tool annual mandatory compliance training is required.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • 37.5 hour work week.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.


  • High school diploma plus 2-4 years relevant work experience. Associate’s degree preferred.
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required.
  • Excellent customer service skills.
  • Demonstrated excellence in written and oral communication.
  • Strong interpersonal and organizational skills.

How to Apply

Please provide a complete application package that includes all of the following:
  1. NWF State College Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
Apply here to upload the above documents   Application Deadline:  Review of applications will begin immediately. Position will remain open until filled To apply for this and other positions, please visit our website:, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWF State College prohibits any form of discrimination on the basis of age, color, ethnicity, disability, marital status, national origin, race, religion, pregnancy, genetic information, sexual orientation, gender identity, or gender in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWF State College is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Clerical and receptionist. Salaries: 20,000 - 40,000.

Job expires in 39 days.

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