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8 Feb 2023

Full-Time Office Specialist, Business Services

humanresources Northwest Florida State College – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                  $25,752.00

LOCATION:                               Niceville Campus

FLSA STATUS:                          Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist – Business Services is directly accountable to the Executive Director of Finance & Accounting for the following duties and responsibilities:

  • Maintain daily log for incoming checks, stamp each check for deposit only, and provide checks to the Financial Services office to be cashiered and deposited.
  • Complete monthly payroll duties to include receiving and sorting time sheets, vendor and retiree invoicing, payroll certifications, and tracking of part-time hours.
  • Prepare Graphic Services monthly service billing.
  • Reconcile completed Purchasing Card transactions to the monthly statement and maintain appropriate filing system.
  • Provide administrative support to include official correspondence, requisitions, and invoicing.
  • Stock and maintain necessary office supplies and forms.
  • Maintain routine and confidential filing system.
  • Greet and assist visitors to Building 310.
  • Distribute office mail.
  • Assist daily with payroll processing.
  • Work with Accountants on special projects assigned.
  • Perform other duties as assigned.
  • Complete annual mandatory compliance training.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • 37.5 hour work week.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.


  • High school diploma or equivalent required; Associates degree preferred.
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required.
  • Excellent verbal and written communication skills required.
  • One (1) to three (3) years clerical experience preferred.
  • Knowledge of office procedures.
  • Strong interpersonal and organizational skills.
  • Skilled in telephone etiquette with excellent customer service techniques.

How to Apply

Please provide a complete application package that includes all of the following:
  1. Resume.
  2. A cover letter explaining why you consider yourself qualified for this position.
  3. Electronic copies of transcripts.
Apply here to upload the above documents.   Application Deadline: Review of applications will begin immediately. Position will remain open until filled. To apply for this and other positions, please visit our website:, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Director. NWF State College prohibits any form of discrimination on the basis of age, color, ethnicity, disability, marital status, national origin, race, religion, pregnancy, genetic information, gender identity, sexual orientation or gender in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWF State College is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: accountants, business, checks, invoice, and requisition. Salaries: 20,000 - 40,000.

Job expires in 48 days.

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