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5 Oct 2020

Full-Time Office Services Assistant

Davis Wright Tremaine LLP – Posted by DWTRecruiting Portland, Oregon, United States

Job Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Assistant to join our team in our Portland office.

 

This position is responsible for a variety of office support functions; such as, processing and delivering incoming USPS and interoffice mail and vendor/courier packages, processing outbound USPS mail and vendor/courier packages, ordering and organizing supplies, performing various downtown and driving messenger duties, and providing assistance to the attorneys and legal staff, and to the firm-wide administrative teams as needed.

 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

 

On a typical day you will:

  • Sort and distribute incoming and interoffice mail; includes inbound express and courier materials
  • Assist in processing outbound express and overnight courier materials
  • Meters mail and packages for delivery to post office; includes processing USPS materials at the off-site location
  • Assist with the collection of payments for personal shipments from attorneys and staff when using USPS system and/or other courier sources; including documenting client billing numbers for accounting
  • Assist with updating the mail cart system and other reference lists in a routine manner; includes processing the daily “out” list to keep current with the attorney and staff pairings relating to the mail/packing receipt activity
  • Participate in team and other special projects as assigned; such as processing outbound USPS and courier packages for various administrative departments, provide support at off-site locations during company events, etc.
  • Assist with the general appearance of the support services department; includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner
  • Prepare offices and workstations for new attorney and staff hires and/or for inter-office moves; includes box delivery and assistance with moving employee’s personal items to new space
  • Serve as an in-house messenger; performing responsibilities by using the company vehicle, public transportation and/or by walking
  • Provide backup and overflow support to the office services staff as needed
  • Maintain a punctual schedule and regular attendance
  • Other administrative and support responsibilities as requested

Join us if you have:

  • 2+ years related work experience in office support, customer service, and copy or mailroom environment
  • Proficiency in using computer and standard office applications; such as, fax machines, copiers, scanners and phones
  • Strong computer skills with a knowledge of Microsoft Outlook, Word and Excel is required; knowledge of all MS Office products strongly preferred
  • Possess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skills
  • Able to work effectively in a team-oriented, service environment
  • Able to learn and manage multiple projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs
  • Able to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate
  • Able to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format
  • Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance
  • Able to lift 50 pounds, be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart)
  • GED/High School Diploma required; advanced education preferred
  • Able to read and write English proficiently
  • Valid driver’s license required; includes proof of insurance to operate company vehicle
  • Able to work extended hours or periodically change hours if needed
  • May be required to change work shift temporarily to accommodate special coverage needs – come in early or work later when needed

 

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution

 

Physical Requirements

While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

 

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

 

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

How to Apply

For consideration, please apply here.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Office Services Assistant. Salaries: Not Disclosed.

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