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10 Nov 2021

Full-Time Office Coordinator

Premier Talent Partners – Posted by Premier Talent Partners Boston, Massachusetts, United States

Job Description

Premier Talent Partners is seeking an Office Coordinator to work with our client in the social media industry. The office is located in Boston, MA. This client serves the public conversation and gives the opportunity to help the world connect, debate, learn, and solve problems together in one space. The ideal candidate would be very comfortable in a fast-paced environment with the highest standards of excellence. You know how to have fun at work, and bring enthusiasm, dedication, and a collaborative spirit to build and maintain innovative office spaces that facilitate one of the world’s most important platforms.

PLEASE NOTE: During the application process, you will be required to create a profile in Premier’s talent platform, Ajna. Once your profile has been reviewed, you will be matched with specific jobs.

Responsibilities:

  • Work with Office Manager and Global Design & Construction on any office improvement projects
  • Provide support for events within the office. Plan, organize, and execute approved internal office events as directed
  • Coordinate food with an onsite provider, or external supplier as necessary. Coordinate logistics and space setup. Work with janitorial staff to ensure all spaces are prepped for events and promptly cleaned and reset after. Work with Security to coordinate guest access for a positive guest experience. Work with Global Events, IT/AV teams as necessary on applicable events
  • Plan and coordinate two off-site events per year – Summer Picnic and Holiday Party
  • Coordinate company New Hires and Departures with HR, IT, and Security
  • Manage and maintain the appearance of the Boston Office
  • Partner closely with onsite security to ensure the safety of employees
  • Manage all office requests using companies internal work order ticketing system. Respond on time per the established department metrics. Answer questions and perform tasks as requested. Escalate when necessary. Engage outside parties as required to fulfill tasks (repairs, etc.) Ensure that top customer service levels are being met via prompt, friendly response
  • Review all vendor invoices, work with providers if there are any discrepancies
  • Inventory, order and replenish stationery stock and conference room amenities as required
  • Other similar responsibilities, consistent with the above, are to be assigned

Qualifications:

  • 2 years experience in facilities management operations. Prior experience in management and supporting special events is a plus
  • Proven ability to work under pressure and adapt to rapidly changing business environment
  • Qualified candidates will have a track record of maintaining and tracking processes and procedures for facilities support
  • Demonstrated analytical skills necessary for the collation of data and production of information in a corporate setting
  • Proven ability to manage internal customer relationships with an emphasis on prompt, respectful service
  • Strong written and verbal communication with an emphasis on prompt, friendly communication
  • BA/BS degree in business, management, operations, or equivalent combination of education and related experience
  • Vaccination required

Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent, and payrolling needs across all industries, supporting equitable hiring nationwide.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.

How to Apply

To be considered for this position, please register here in our talent platform. From there, you will be able to synch up with your Candidate Success Manager who will help you optimize your profile and assist you through the job search process.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #OfficeCoordinator and Admin. Salaries: 40,000 - 60,000.

Job expires in 13 days.

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