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13 Nov 2020

Full-Time Office Coordinator

katia.dillon@technologyadvice.com – Posted by katia.dillon@technologyadvice.com Nashville, Tennessee, United States

Job Description

At TechnologyAdvice, talented, driven, and dedicated team members are at the core of our company’s success. We spend a great deal of time and energy to ensure we have the best people in the industry and that we foster an environment that they want to be a part of. We’re looking for someone just as passionate to help us coordinate the day-to-day office success of our team.

This is not your traditional office coordinator position. Our ideal candidate is someone who wants to gain company-wide experience, be involved in multiple integral pieces of the business, and provide support to every team in the company from sales, to engineering.

 

YOUR DAY TO DAY AT TA:

We’d be lying if we said that any two days would be exactly alike, but you can expect to consistently be responsible for the following in this role:

Office Coordination:

  • Greet guests entering the building and notify team members of their arrival
  • Maintain all daily office operations including opening/closing procedures
  • Coordinate re-occurring team events and celebrations such as 4x week team team lunches, birthdays, anniversaries
  • Help with day of logistics and planning for virtual and in-person team events and volunteer activities
  • Ownership of inventory stock and reordering or purchasing supplies, including grocery pick-ups
  • Negotiate contracts, warranties, pricing, etc. to ensure the best interests of the company
  • Be vigilant about maintaining a high level of cleanliness, functionality, and professionalism in all areas of the office
  • Check mail and coordinate any outgoing messages
  • Assisting with set up for new hire process and ensuring a positive candidate experience
  • Maintain budgets for all administrative expenses incurred

Team Support:

These responsibilities will shift and change over time, and will expose you to all function areas of the business. Some responsibilities you may help with are:

  • Assist Client Success and Sales teams with planning domestic and international travel arrangements
  • Rearrange calendar events for a busy exec member
  • Support marketing with outreach efforts, social media, or event set up
  • Work with our program delivery team in the quality control process of our campaigns
  • Help with project coordination across multiple business units
  • Research new ideas or business opportunities
  • Ensure expense platform is up to date
  • Assist with occasional on-site events hosted by community partners

 

ABOUT YOU:

“Organizer” is your middle name. You are the can-do, helpful person, that keeps things running smoothly even when nobody’s looking. No task is too big or too small. You are friendly, outgoing, and personable, but also happen to be a great negotiator, and are willing to have tough conversations when necessary. Your ideal day may seem chaotic to some, but you love the idea of juggling a multitude of projects and going above and beyond to check all the boxes.

  • Some professional, in-office experience required
  • You are just as comfortable being behind the scenes as you are being the face of the office
  • Ability to manage multiple concurrent tasks to meet deadlines
  • Proactive attitude – you’re able to see a need before you’re asked to address it
  • Superior attention to detail and organization
  • Willing to have tough conversations or negotiations to push a project forward
  • Strong ability to balance diligence with speed of execution
  • Excellent written and verbal communication
  • Be adaptable, flexible, and able to switch gears quickly
  • Results driven with a strong sense of urgency
  • Ability to maintain strict confidentiality
  • Efficient on the computer and ability to learn new technology quickly
  • Must have a valid driver’s license and vehicle
  • Excitement for TechnologyAdvice and our one-of-a-kind team

 

YOU SHOULD NOT APPLY IF YOU:

  • Only want to work a strict 9-5
  • Prefer routine and structure as your working style
  • Don’t like trying new things and stepping outside of your comfort zone
  • Want to finish a task from start to finish in one sitting
  • Don’t adapt well to new challenges, people, and processes
  • Don’t have reliable transportation
  • Are not excited to learn, and cannot jump in quickly to use the skills you’ve gained

 

WHY YOU WANT US:

TechnologyAdvice team members benefit from an environment that encourages them to grow personally and professionally, with the support of a highly motivated team around them. On top of that, we also offer the following:

  • Comprehensive health insurance (medical, dental, vision, life and disability)
  • 401(k) Retirement Plan with match
  • Flexible Paid Time Off
  • MacBook Pro or Windows notebook, your choice
  • Weekly Career Development Meetings for your first 60 days
  • Gym Membership reimbursement
  • Bucket List Benefit
  • Team Outings and Volunteer Opportunities
  • Professional development opportunities and incentives
  • Catered lunches 4 days a week
  • Birthday celebrations
  • Coffee, soda, snacks, ping pong, and beer on Fridays

 

ABOUT US:

TechnologyAdvice’s purpose is to create opportunities for technology buyers, technology vendors, our team members and our communities. 

We are dedicated to educating, advising, and connecting buyers and sellers of business technology. As a trusted resource across hundreds of technology verticals, our unbiased research and crowd-sourced product reviews help buyers find the right software to grow their business.

We work with vendors to grow their customer base through our unique lead generation, content creation, and digital advertising programs. These programs improve product awareness by placing matched solutions in front of their ideal customers using multiple touchpoints.

TechnologyAdvice is based in Nashville, Tenn, and was recently named to the Inc. 5000 list of America’s Fastest-Growing Private Companies for four consecutive years.  In 2019, TechnologyAdvice received a Nashville Business Journal Small Business Award and was named the Market Mover in the Nashville Chamber’s NEXT Awards, as well as being honored as a Tennessee Top Workplace in 2019 and 2020.

Pre-employment screening required.

How to Apply

Apply HERE

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

Job expires in 23 days.

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