Please login/register to apply for this job.
24 Nov 2021

Full-Time Office Assistant 2

DannyF – Posted by DannyF Portland, Oregon, United States

Job Description

OVERVIEW

Do you excel at customer service and enjoy providing clerical and administrative support? Are you a team player who wants to be a part of an organization that contributes to families and individuals going through transitions?  If so, we invite you to apply as an Office Assistant 2 here at the Multnomah County Department of Community Justice, Court Services.

As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of our mission to provide conflict resolution and parent information services to support positive connections as families change.

In addition, your work will include:

  • Perform a wide variety of moderately complex office support work including electronic filing, copying, data entry, and gathering and providing information to and from various sources.
  • Create, type and proofread a variety of documents from written, recorded, verbal or computerized sources.
  • Act as receptionist; answer the telephone and assist the public and clients; provide information regarding the assigned area and/or County policies, guidelines and procedures; refer callers to appropriate personnel and take a variety of messages.  
  • Receive, sort and distribute incoming and outgoing correspondence; issue, receive, type and process various applications, permits, subpoenas, and other forms; receive and verify cash payments received in person and in the mail; verify amount received and account number and record in manual and automated files; balance and reconcile cash amounts; maintain and process cash records.
  • Order and maintain office supplies; process personnel, payroll, accounting and purchasing information and documents.
  • Schedule meetings, coordinate staff calendars/schedules, training and conferences; provide administrative support for one or more managers and/or assigned staff.

We are looking to fill Office Assistant 2 positions as they become available. This recruitment will be used to fill various full-time, part-time, temporary and on-call positions throughout the Department of Community Justice and across the  Portland metro area.

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

DEPARTMENT OF COMMUNITY JUSTICE: 

Vision ~ Community Safety through Positive Change 

The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department’s commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county’s highest risk and highest need offenders. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.

More general information about the Department of Community Justice including our mission, vision, and strategies can be found at www.multco.us/dcj.

COVID-19 Vaccination Requirement: To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exception as a qualification of employment.

The rule applies to all employees, as allowable by law. Candidates who receive an offer of County employment must provide proof of vaccination upon hire or submit an exception request prior to their start date.

TO QUALIFY

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

  • Equivalent to the completion of the twelfth grade
  • Two (2) years of general office support or customer service experience dealing directly with the public
  • Ability to work cooperatively and develop effective working relationships with diverse work groups and the general public, including the ability to deal with stressful and difficult situations
  • Skill in answering questions, providing information, and performing customer services for the public with courtesy and tactfulness
  • Skill in interpreting, communicating, and applying a variety of policies, procedures, guidelines, and methods.
  • Skill in entering data, performing mathematical calculations, and preparing written materials in a timely manner and free of errors
  • Must be able to pass a thorough background investigation, including being fingerprinted on the first day of employment

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

  • Experience which has included public service, work with service organizations, or administrative experience which includes interacting with and providing instructions to the general public.
  • Administrative, clerical, or customer service experience in a court or legal setting.
  • Experience with Google Workspace (i.e., Docs, Sheets, and Forms), Microsoft Office (i.e., Outlook, Word, Excel) Zoom, Jabber, Content Manager, Ecourt, LEDS, DOC and/or Salesforce
  • Being flexible and able to work directly with others in your team is essential

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Diversity and Inclusion: At Multnomah County, we don’t just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

How to Apply

To see the full job posting and how to apply:  https://multco.wd1.myworkdayjobs.com/en-US/Multco_Jobs/job/Southwest-PortlandDowntown/Office-Assistant-2_R-6393

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: civil service, corrections, Government, juvenile criminal justice, and trauma informed. Salaries: 40,000 - 60,000.

Job expires in 24 days.

53 total views, 2 today

Apply for this Job