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8 Nov 2021

Full-Time Meeting and Event Manager

summarj – Posted by summarj Chicago, Illinois, United States

Job Description

Association Management Center seeks a Manager, Strategic Event Management to join our team. This role will work with client teams, vendors and hotel representatives to provide strategic and logistical support for internal and external team members managing virtual, live, and hybrid events for multiple clients.

The successful planning and exemplary execution of events is imperative. This position will work in close collaboration with hotel representatives, DMO’s and various vendors to ensure the successful planning and exceptional delivery of events.

Position Responsibilities

  • Collaborate with internal association teams to identify event strategies that support association goals and provide positive experiences for attendees.
  • Coach, manage, train, and develop direct reports and other administrators/coordinators on the team.
  • Engage with members of the team to align their strengths, skills, and passions with the assigned work to foster satisfaction, engagement, and a productive team.
  • Negotiate contracts with conference related companies and vendors to leverage economies of scale and exceed client budget expectations.
  • Partner with client teams to understand the scope of work and related information to create annual budgets for their meetings and events.
  • Lead future year site selection strategy by managing the RFP process, provide input to the conference ROI, develop recommendations and negotiate the contract(s). Establish and maintain positive working relations with internal staff, vendors and external stakeholders.
  • Develop and manage financials as it relates to events, achieving favorable financial results through strong negotiation skills.
  • Work effectively in a team environment in which cross-functional team members collaborate on events.
  • Serve as project manager for assigned events including creating project plans, setting expectations, facilitating cross-functional planning meetings, reporting on project status, and communicating with stakeholders throughout the process.
  • Accountable for planning and oversight of event logistics inclusive of room block management, food and beverage, room-sets, audio visual, attendee experiences and invoice reconciliation.
  • Attend events as an on-site manager responsible for logistics, problem solving, resource allocation, audio visual, food and beverage, and attendee satisfaction.
  • Continually improve planning and production processes for events, including working with AV providers, AMC services teams, hotel professionals and others.
  • Maintain an ongoing awareness of trends and new approaches to foster winning attendee experiences and share those with internal customers.
  • Manage day-to-day activities and associated hours to existing budgets.
  • Work on other projects and tasks as assigned.

Requirements

  • Bachelor’s degree, CMP preferred
  • 5+ years of direct experience in domestic and international event planning and management, preferred
  • Previous experience that demonstrates leadership and the ability to mentor and guide support staff confidently
  • Ability to travel (domestically and internationally) approximately 6-8 times a year for up to a week at a time (inclusive of weekends)
  • Strong organizational, project management and time management skills required, working to challenging and dynamic deadlines.
  • Champion the development and implementation of strategies, plans, resources and budgets, take ownership and responsibility for decisions and follow through on commitments.
  • Ability to work effectively and collaboratively in a dynamic, team-oriented environment.
  • Professional written and oral communication skills; high degree of written literacy and proficiency in communicating to audiences at all levels.
  • Commitment to company values.
  • Thoughtful role model, leader, and mentor with a passion for growing and developing staff.
  • Demonstrated experience in creatively meeting and exceeding customer needs.
  • A high level of professionalism including good judgment and ability to interact with all levels of staff, association volunteers, vendor partners, and others.
  • Knowledge of emerging industry trends and best practices in meetings and events planning.
  • Ability to negotiate with successful record of reaching positive agreements with strategic partners.
  • Diplomatically astute, emotionally intelligent, and able to appreciate varying perspectives.
  • Budget development and management experience, including analyzing trends and forecasting.
  • Active and invested member of the hospitality industry and association management community.
  • Intermediate computer proficiency in Microsoft Office Suite.
  • Ability to lift 30 pounds.

 

Association Management Center is an equal opportunity employer. We are committed to building a diverse team in which all employees are welcomed, valued and respected for their individual strengths, perspectives, and contributions.

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

How to Apply

Please forward your resume to HR-Shared@Connect2amc.com or apply to the position directly on our website at https://connect2amc.atsondemand.com/index.cfm?fuseaction=513016.viewjobdetail&CID=513016&JID=786440

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

Job expires in 15 days.

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