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5 Sep 2023

Full-Time Legal Assistant

Scarbeck – Posted by Scarbeck Little Falls, New Jersey, United States

Job Description

Essential Duties/Responsibilities:

  • Provide administrative support of general office duties such as printing, scanning, copying, and compiling exhibits for several attorneys and accurately files legal documents both physically and electronically.
  • Attend to incoming phone calls on behalf of assigned attorneys.
  • Initiate opening of new files and closing of complete ones per attorney direction.
  • Arrange couriers, court reporters, expert witnesses, and other special functions.
  • Attend and take notes at meetings.
  • Draft correspondence, minutes, pleadings, contracts and varied other documents.
  • File all state and federal court pleadings electronically.
  • Maintain attorney calendars by planning and scheduling conferences, teleconferences, and depositions, closings, and meetings for attorneys and other legal staff; schedules hearings with judicial assistants to include contact with opposing counsel, court reporter and preparing notice.
  • Maintain task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
  • Manage Case Screening / Origination process to include initial conflict check in collaboration with the Records Department, create and maintain reliable and accurate filing system for electronic documents.
  • Organize and manage client conferences and attorney meetings onsite as needed.
  • Prepare discovery documents and notices of filing including interrogatories, requests for production and admissions per attorney’s direction.
  • Prepare expense reports and check requests as needed.
  • Proofread briefs and other pleadings for pretrial activities to include but not limited to format compliance, client billing statements, Electronic Case Files (ECF) emails and deadlines.
  • Update contact information for attorneys.
  • Input Partners’ time into WebView as requested.
  • Perform other duties as assigned.

Education and Required Skills:

  • Associate degree or equivalent experience
  • Minimum 1-2 years law firm experience in Intellectual Property.
  • Ability to function well in a high-paced environment.
  • Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
  • Effective time management skills and excellent organizational skills.
  • Excellent verbal and written communication skills.
  • Proficient understanding of legal terminology and principles, research methods, court processes.
  • Strong analytical and problem-solving skills.
  • Strong attention to detail particularly in proofreading.
  • Strong technology skills and proficiency in Microsoft Office Suite.


  • Notary preferred.

Work Hours:

  • In office work at the Little Falls, NJ location.
  • Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5 p.m. (one hour lunch).
  • Overtime (over 40 hours) may be required from time to time.
  • Compensation range $60,000 – $70,000.

Scarinci Hollenbeck is an Equal Opportunity Employer.

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How to Apply

Submission Requirements: Submit resume through our career portal or send to careers@sh-law.com.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

Job expires in 70 days.

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