Full-Time Legal Assistant
- Provide administrative support of general office duties such as printing, scanning, copying, and compiling exhibits for several attorneys and accurately files legal documents both physically and electronically.
- Attend to incoming phone calls on behalf of assigned attorneys.
- Initiate opening of new files and closing of complete ones per attorney direction.
- Arrange couriers, court reporters, expert witnesses, and other special functions.
- Attend and take notes at meetings.
- Draft correspondence, minutes, pleadings, contracts and varied other documents.
- File all state and federal court pleadings electronically.
- Maintain attorney calendars by planning and scheduling conferences, teleconferences, and depositions, closings, and meetings for attorneys and other legal staff; schedules hearings with judicial assistants to include contact with opposing counsel, court reporter and preparing notice.
- Maintain task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
- Manage Case Screening / Origination process to include initial conflict check in collaboration with the Records Department, create and maintain reliable and accurate filing system for electronic documents.
- Organize and manage client conferences and attorney meetings onsite as needed.
- Prepare discovery documents and notices of filing including interrogatories, requests for production and admissions per attorney’s direction.
- Prepare expense reports and check requests as needed.
- Proofread briefs and other pleadings for pretrial activities to include but not limited to format compliance, client billing statements, Electronic Case Files (ECF) emails and deadlines.
- Update contact information for attorneys.
- Input Partners’ time into WebView as requested.
- Perform other duties as assigned.
Education and Required Skills:
- Associate degree or equivalent experience
- Minimum 1-2 years law firm experience in Intellectual Property.
- Ability to function well in a high-paced environment.
- Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
- Effective time management skills and excellent organizational skills.
- Excellent verbal and written communication skills.
- Proficient understanding of legal terminology and principles, research methods, court processes.
- Strong analytical and problem-solving skills.
- Strong attention to detail particularly in proofreading.
- Strong technology skills and proficiency in Microsoft Office Suite.
- Notary preferred.
- In office work at the Little Falls, NJ location.
- Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5 p.m. (one hour lunch).
- Overtime (over 40 hours) may be required from time to time.
- Compensation range $60,000 – $70,000.
Scarinci Hollenbeck is an Equal Opportunity Employer.
How to ApplySubmission Requirements: Submit resume through our career portal or send to firstname.lastname@example.org.
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