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29 Jun 2022

Full-Time Legal Assistant 2

wslcbjobs@lcb.wa.gov – Posted by wslcbjobs@lcb.wa.gov Olympia, Washington, United States

Job Description

Legal Assistant 2 description image
WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco, and vapor laws

Who we are:
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the “wow” factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Your opportunity at a glance:
The mission of the Enforcement and Education Division is to protect and serve the public by ensuring legal acquisition and responsible use of alcohol and tobacco. Personnel of this division carry out their duties with the highest standards of personal and professional ethics based on honesty, integrity and trust. Every individual who comes in contact with a division employee is to be treated with the highest level of courtesy and respect.

The Legal Assistant 2 reports to the Hearings Examiner 3, and provides support for the administrative hearing process. This position independently offers journey-level legal support to the Hearings Examiner 3 to ensure the operations of the hearings unit are efficient and effective. Using independent judgment, this position establishes priorities, problem solves, and is the first point of contact for customers and LEO’s regarding scheduling of hearings, monetary payments, suspension scheduling and liquor laws, rules, and policies. Responsible for basic legal research, reviewing and compiling hearing documents, and drafting/proofing settlement agreements. This position also provides administrative support to the Deputy Chief of Enforcement and is part of the Headquarters and Divisions Support team.

 

Duties

Some of your primary duties will include:

Hearings Coordinator – Scheduling and coordinating hearings in accordance with the Administrative Procedures Act

  • First point of contact for licensees, answering questions regarding hearings process, i.e., statues and rules for alcohol, tobacco, cannabis, and vaporizing programs; staffs requests for consideration to reverse late or failed to comply Administrative Violation Notices (AVN), Tobacco Violation Notices (TVN), and provides all pertinent information to the Administrative Deputy Chief for decision. Provides information to both the public and LEO’s regarding monetary payments and suspension status of AVNs/TVNs.
  • Schedules informal hearings for licensees as requested, maintains Hearing Examiner outlook calendar for the hearings, and forwards requests for formal hearings to Adjudication Coordinator.
  • Prepares correspondence regarding scheduling, prepares files to ensure all information is received prior to the hearing, and forwards case files to the Hearings Examiner.
  • Responsible for maintaining hearing records management.
  • Maintains filing system and coordinates with agency record retention policies.
  • Audits information received from field operations; verifies data collection, completeness of forms, and timely submittals.
  • Organizes information for statistical reviews and/or calculation through excel spreadsheets.
  • Monitors timelines for timely hearing requests/monetary penalties.
  • Maintains open lines of communications with both field and office staff.

Legal Support to Hearings Unit

  • Conducts basic legal research of issues, as needed, under the direction and instruction of the Hearings Officer 3.
  • Drafts and proofreads compromised agreements. Review the case file and ensure that references and citations are accurate throughout the agreement.
  • Contact and advise licensees of their rights and/or options relating to reaching or not reaching a compromise agreement.
  • Find and track key dates in the process of managing cases going to hearings.
  • Track cases going through the formal Administrative Hearings process and communicate outcomes to the Hearings Examiner and Deputy Chief of Administration.
  • Reviews and presents reoccurring case issues to the Deputy Chief of Administration for decisions in outcomes.
  • Manage case documents, files, and exhibits.
  • Reviews and interprets the Administrative Procedures Act, as well as Washington State Code regarding alcohol, tobacco, cannabis, and vaporizing in relation to the administrative hearings process.

Process Compromised Agreements and Maintain Collections

  • Review compromised agreements for accuracy.
  • Determine the level of approval needed. Submit to Hearings Examiner and either the Enforcement Director or the Board for final approval.
  • Draft letter outlining the compromised agreement and send letter and approved agreement to the licensee.
  • Tracks timelines for payments and identifies overdue payments. Escalates overdue payments to the Deputy Chief of Administration.
  • Tracks tobacco tickets and non-suspension cannabis cases to be sent to collections should payment not be received.
  • Enters progress in the Enforcement Notebook, update case dispositions, and attach necessary documents.
  • Prepares monthly statistics per requirements.

Administrative Support 

  • Answers phone calls, takes messages and ensures they are delivered in a timely manner to the intended recipient timely manner
  • Proofreads documents for proper grammar, spelling, and style in accordance with agency correspondence manual.
  • Collects, organizes, maintains, and provides monthly statistical unit performance data
  • Maintains desk manual for alcohol, tobacco, cannabis and vaporizing programs.
  • In collaboration with the Hearings Examiner, this position communicates process improvement opportunities, procedural changes and program efficiency.
  • Schedules interpreter services, upon request.
  • Processes, collects, and distributes US Postal correspondence daily.

 

Qualifications

Required Qualifications:

  • High School diploma or equivalent AND three (3) years of experience offering professional support in an office environment.

OR

  • Two (2) year degree in Legal Secretary Studies, Paralegal Studies, or related field and one year of experience offering professional support in an office environment.

NOTE: A Bachelor’s degree in Legal Secretary Studies, Paralegal Studies, or related field may substitute for one (1) year experience.

  • Proficient in Microsoft Office Suite, including Outlook

Desired Qualifications:

  • Two (2) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s), hearings officer, or equivalent.
  • Two (2) or four (4) year degree in Legal Secretary Studies, Paralegal Studies, or related.

Special Requirements:

  • Valid WA State Driver’s License
  • Must successfully pass a credit check
  • Must successfully pass a criminal history and fingerprint background check

 

 

Supplemental Information

 

HOW TO APPLY

PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.

IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

  1. Completed online application.
  2. Current Resume.
  3. Letter of Interest describing how you meet the specific qualifications for the position.
  4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

COVID-19 VACCINATION
Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against Covid-19. Please note medical or religious accommodation may be available, once an offer of employment is made. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.

To further ensure public safety and in conjunction with our Governor’s proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

Legal Assistant 2 description image

How to Apply

Apply via website: Legal Assistant 2 | Apply tab | Career Pages (governmentjobs.com)

Job Categories: LGBT. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 51 days.

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