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14 Sep 2019

Full-Time Job Posting Title Development Coordinator, College Development, Department of Advancement

Wake Forest University – Posted by wakejobs Winston-Salem, North Carolina, United States

Job Description

Summary: The Development Coordinator, College partners with the College Development Team to perform a variety of functions that support all fundraising, volunteer activities and alumni engagement for the College. This includes analyzing the prospect management plan for each gift officer, reviewing prospect portfolios for all team members, recording and tracking progress on “next steps” with College prospects and ensuring that time is being spent with the very best prospects available. Provides actionable, value-added analysis of a variety of data (i.e. portfolio/wealth management), in order to inform strategies on rated College prospects. This position also provides all variety of administrative, analytical, logistical, project, and executive support to the College, supporting the day-to-day activities of the office and serving as the first point of contact and liaison with internal and external constituencies. This position also assists with composition and preparation of various correspondence, materials, and administrative reports to internal and external University Advancement constituencies.

Essential Functions:
Proactively partners with College development team to create individual processes to ensure timely action on items required to be documented in Deacon Advancement Database (DAD) (i.e. call reports and portfolio assignment updates), preparation for visits and events and other follow-up items.
Use DAD to effectively maintain College prospect information, including all related fundraising modules to ensure individual and team goals are being met. Ensures all top College prospects on the prospect map are actively managed by a member of the College development team or a regional team member.
Conducts monthly (at a minimum) review of Prospect Plan and Steps report with Assistant Dean to ensure execution on all prospect plans. Regularly reviews prospect portfolios with each member of the team ensuring that they contain the best College school prospects available for management.
Creates and reviews the monthly College development dashboard report; reviews LYBUNT (last year but not this year) and SYBUNT (some year but not this year) reports for all College giving as well as other key metric reports with the Assistant Dean and fundraising team to monitor progress and help with strategy.
Regularly reviews prospect bucketing information to identify potential prospects for College school fundraising projects and reviews these prospects with the Assistant Dean for Development.
Manages the gift acknowledgement process for participation level College alumni donors as well as College Board of Visitor (CBOV), Z. Smith Reynolds Library Board of Visitors (ZBOV) and Center for Entrepreneurship Advisory Council members, and other prospects assigned to the Assistant Dean and Associate Director of Development.
Greets visitors, coordinates campus visits for alumni and fields alumni phone calls and determines the best answer or person to redirect them.
Manages the budget for the College Development Office; follows budgetary procedures, processes expenses for events and travel, verifies expenses charged to the office, and produces reports on expenditures and projected event expenditures. Troubleshoots budget questions with the FAS office. Prepares journal entries as needed. Analyzes past event expenditures and helps assess potential spending for the current year events.
Collaborates with College Development manager to make and adjust travel arrangements (i.e. multi-stop trips, troubleshooting/making alternative arrangements while the trip is in process, reserve event space, and work with College alumni engagement for offsite events such as regional Wake Forest College alumni events. Monitors email and calendar appointments, maintains files, and helps with deadlines for the Assistant Dean.
Maintains the College Board of Visitor (CBOV), Z. Smith Reynolds Library Board of Visitors (ZBOV) and Center for Entrepreneurship Advisory Council membership databases, keeps accurate records of employment, cell phones, board and council members, and students’ birthdays, etc. Publishes and maintains the annual College Board of Visitors’ directory. Manages the invitation of new members to the Board of Visitors, including the invitation letters, data collection process for the directory, etc.
In collaboration with College Development Manager, coordinates/manages all details of College Board of Visitor (CBOV), Z. Smith Reynolds Library Board of Visitors (ZBOV) and Center for Entrepreneurship Advisory Council (i.e. all meeting logistics and agendas, member information, maintaining database of RSVPs, providing on-site support at the meetings, assisting with catering and other arrangements.
Develops collegial relationships with all board and council members; provides special assistance where necessary with travel, special dietary needs, etc.
Collaborates closely with the College Dean’s office and Dean’s Cabinet on development related activities, including, but not limited to drafting correspondence and providing prospect information and other development support to the Dean of the College, including profile cards, run of show documents for events, and potentially, assistance with travel (together with Dean’s Executive Assistant).
Communicates externally as appropriate with College alumni and key volunteers.
Contribute to a transparent and equitable organizational culture where ethical and equity policies and practices are understood and lived out by all staff.

Required Education, Knowledge, Skills, Abilities:
High school diploma with at least three to five years of related experience that included administrative support for a project, program or operation. Administrative support includes those duties beyond clerical/secretarial such as administrative date collection and analysis; evaluation of projects, processes and operations or equivalent combination of training and experience.
Strong verbal and written skills, including a willingness to reach proactively out to constituents and colleagues in person, via phone and email.
Commitment to the mission and values of University Advancement and a commitment to equity, particularly racial equity, with a willingness to proactively learn about it and integrate it into all aspects of the work.
Respect for the dignity and abilities of all people.
Strong organizational and interpersonal skills with an excellent attention to detail and the ability to be courteous and diplomatic in all communications.
Intellectual curiosity and a desire to engage in research for practical fundraising purposes.
Research/library/analytical skills, including the ability to use online research tools.
Strong customer service orientation with ability to communicate and work cooperatively with individuals from diverse backgrounds and cultures.
Demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
Ability and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions and competing priorities.
General knowledge of the College and the University, including the specific partner departments for the College Development and Alumni Engagement office.
Ability and willingness to attend events if required and work occasional evening and weekend hours as needed.
Strong computer skills including proficiency in Microsoft Office programs, Google software, and other relevant software as well as essential internet tools and online databases.
Proven ability to prioritize and work independently, to work responsibly and to meet deadlines.

Preferred Education, Knowledge, Skills, Abilities:
Bachelor’s degree.
Three to five years of experience in a non-profit or academic environment with evidence of specific skills, especially writing, event planning/coordination, organizational, volunteer management and customer service orientation relevant to the position; experience in educational fundraising.
Previous experience with progressively more responsible administrative/office management experience.

Accountabilities:
Responsible for own work.
Manages staff/student workers.
Budgetary responsibilities.

**This position will close at 12:01 a.m. EST on September 27, 2019.**

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How to Apply

To apply for this position, please visit our careers website at https://hr.wfu.edu/careers/

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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