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10 Aug 2021

Full-Time IT Asset Management Coordinator – Posted by Chicago, Illinois, United States

Job Description

IT Asset Management Coordinator
Chicago, IL

The American Medical Association (AMA) is the nation’s largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America’s physicians, the patients they care for, and the promise of a healthier nation.  To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization.  We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for an IT Asset Management Coordinator on our Information Technology team. As an IT Asset Management Coordinator you will be responsible for the daily management of the AMA’s physical IT assets including maintaining IT inventory system, the receipt, storage, and tracking of all Physical IT Assets.  You will support the IT Procurement area as required.


  •  Physically receive, inspect, and check in all IT ordered equipment. Asset tag all capital equipment as required.  Enter information into IT inventory system as required.  Responsible for the accuracy of the Work From Home inventory list. Coordinate IT asset reporting with Finance.
  • Responsible for the integrity of the IT Fixed Asset tracking software.  Manage IT inventory software. Assure that the IT inventory system is reconciled to the Snow tracking system on a quarterly basis. Produce reporting out of the IT inventory System as required.
  • Manage the Asset retrieval process. For existing employees, issue return boxes and return slips, track, and manage status and emails, assure all returned equipment is properly processed.  For terminated employees, coordinate with building security on equipment return.  Assure all returned equipment is properly processed.
  • Work with Support Center to determine the nature of broken equipment.  Work with vendor to determine if the equipment is under warranty.  Arrange for authorization and shipping of eligible equipment.  Track all equipment under repair.  Assure that AMA asset tracking system accurately reflects the status of all equipment under repair.
  • Other duties as directed.

May include other responsibilities as assigned. 


  1. BS or BA degree or related field, or equivalent in work experience is required.
  2. 2+ years of experience in corporate environment required.  Asset management experience preferred.
  3. Demonstrates an attention to detail, good judgment, and the ability to work independently.
  4. Working knowledge of Outlook, Microsoft Word and Excel software.  Working knowledge of PowerPoint, Visio and Sharepoint preferred.
  5. Excellent verbal communication and interpersonal skills, including interaction with executives and the ability to influence colleagues to complete tasks as requested by IT leadership.
  6. Demonstrated ability to maintain confidentiality and sensitivity.
  7. Demonstrated ability to function successfully in a team environment as well as to be a strong individual contributor.
  8. Decision-making skills, including business and technology problem solving applying understanding of policies and processes.
  9. Exhibits the ability to work in a fast paced environment, reprioritizing assigned tasks as needed based on importance and urgency.
  10. Must possess a good sense of humor and a positive, “can-do” attitude.
  11. The capability to lift packages of 50 pounds.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce.  All qualified applicants will receive consideration for employment.  As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.


How to Apply

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Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: IT. Salaries: Not Disclosed.

Job expires in 52 days.

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