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18 May 2022

Full-Time IPAC Coordinator

FriendsofRuby – Posted by FriendsofRuby Anywhere

Job Description

Friends of Ruby

Friends of Ruby is dedicated to the journey and well-being of 2SLGBTQIA+ youth through a unique combination of integrated and tailored services in mental health, social support, and housing. We are committed to creating welcoming and safer spaces uniquely designed to help build community, emotional well-being, and confidence.

We distinguish ourselves by delivering an integrated transitional housing model to support youth towards independent living, impactful counselling modalities and therapeutical groups, social activities and practical supports that address multiple aspects of a youth’s life (e.g., health, education, employment).

Our services and programs are informed by 2SLGBTQIA+ youth, grounded in evidence and research, and led and facilitated by 2SLGBTQIA+ individuals. Our staff reflects the diversity of the youth we serve and are skilled in supporting youth towards independence and well-being. We want to help create a Canada where all 2SLGBTQIA+ youth are validated, included, and empowered to lead healthier lives.

Position Summary

Friends of Ruby is looking to hire a IPAC Coordinator. Reporting to the Operations Supervisor, the IPAC Coordinator will be responsible for coordinating the health and safety, emergency and day-to-day operational needs to promote a safe work and living environment for staff and youth at both the Transitional House and Drop-in Centre. This includes liaising with internal and external stakeholders to keep apprised of current legislation, Occupational Health, and Safety (OHS) protocols, and stakeholder input to create and implement contingency and emergency plans.

Duties and Responsibilities

  • Ensure the organization is complying with Occupational Health and Safety (OHSA) guidelines to ensure a safe work environment
  • Will be responsible for the creation and implementation of emergency and contingency plans at the Drop-In Centre and Transitional House
  • Maintain work environments, tools, equipment, supply/inventory logs and records ensuring safe operations
  • Assist with the coordination of contingency and emergency planning related meetings and events
  • Collaborates with Management, Friends of Ruby’ staff and Toronto Public Health on COVID-19, IPAC (Infection Prevention and Control) protocols, and outbreak management
  • Ensure that team members are following IPAC processes, compliance to PPE (Protective Personal Equipment), donning and doffing and hand hygiene practices
  • During outbreaks, work directly with the Leadership team and JHSC to ensure daily outbreak meetings occur, document minutes, and follow up actions
  • Ensures effective communication between business units during outbreaks
  • Responsible for supporting the operational resilience plans for Friends of Ruby – working directly with the Leadership team and JHSC
  • Work closely with Operations Supervisor to plan and schedule maintenance and repairs related to health and safety
  • Promote Health and Safety among staff, participants, and occupants especially with Infection Prevention and Control
  • Update Health and Safety records and logs with consistency and accuracy for the Drop-In Centre and Transitional House
  • Working closely with the HR team to make sure each staff receive required training
  • Review, update, and develop organizational Health and Safety policies and procedures
  • Assist with emergency preparedness and response planning as well as provide recommendations for improving emergency and contingency plans
  • Flexibility with hours of work including the ability to be on-call after hours for emergencies and maintenance
  • Take part of the Health and Safety Committee, lead the monthly meetings, and send reports to the Health and Safety Committee
  • Analyze workplace hazard, create actions plans, and implement strategies and techniques.
  • Ensure Friends of Ruby management and front-line staff are provided with all relevant directives, communications, and guidance from SSHA (Shelter Support and Housing Administration) in relation to IPAC
  • Conduct monthly health and safety inspections for IPAC and share with the Health and Safety Committee
  • Demonstrate understanding of, and work in accordance with, the Occupational Health and Safety Act and Regulations WHMIS, WSIB policy, and the Friends of Ruby plans, policies, and procedures

Qualifications and Experiences

  • Diploma/Certification in a Health and Safety related field or equivalent education and work experience
  • 2-3 years of experience working in not for profits, shelters settings or transitional housing withing Health and Safety and IPAC.
  • Experience in emergency preparedness, maintenance and day to day operational activities
  • Knowledge and understanding of the Occupational Health and Safety Act (OHSA)
  • Joint Health and Safety Committee (JHSC) Certification is considered an asset
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, SharePoint, Microsoft Teams)
  • Strong project management and writing skills including documentation and reporting
  • Critical thinking and problem-solving skills including providing recommendations and feedback to resolve emergencies
  • Strong attention to detail, time management, and organization skills with the ability to effectively multi-tasks, meet deadlines and adapt to changing priorities with ease

Additional Requirements

  • Satisfactory clearance under the Vulnerable Sector Police Check Program
  • Must be qualified to legally work in Canada
  • Ability to work onsite Monday to Friday
  • Ability to work outside working hours in emergencies
  • Ability to travel to other community-based settings as needed
  • Valid Ontario Class G Driver’s License

Statement on Employment Equity and Diversity 

We are committed to ensuring that members of traditionally marginalized groups from a broad range of communities feel empowered to apply for positions within the organization. We encourage qualified applicants to consider work and volunteer opportunities with Friends of Ruby as we recognize that a diverse workforce and volunteer base are critical to accomplishing our mission. The organization is dedicated to taking proactive steps to overcome historical patterns of discrimination in our society, which have created barriers of race, colour, religion, sex, national origin, age, disability, language, class, sexual orientation, and gender identity or expression for some individuals and have resulted in the denial of their full participation in society.

How to Apply

IPAC Coordinator: How To Apply Interested and qualified candidates are invited to submit their resume and cover letter. In your cover letter, please tell us why you want to work at Friends of Ruby, and outline how your experiences will position you for success in this role. We thank all candidates for their interest. We regret that only those selected for an interview will be contacted. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation (including alternate format materials, accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Job Types: Full-Time.

Job expires in 45 days.

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