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27 Jun 2022

Full-Time Human Resources Specialist – Natural and Health Sciences (NHS)

University of Northern Colorado – Posted by jcobb1313 Greeley, Colorado, United States

Job Description

The College of Natural and Health Sciences at the University of Northern Colorado in Greeley seeks a skilled human resource (HR) specialist who will serve as the HR Liaison for the college. The HR specialist will be responsible for processing HR transactions in Banner for faculty, staff and students. They will recruit applicants, review resumes, assist with conducting interviews, and perform background checks. The HR specialist will help to orient new employees by explaining university policies, procedures, and ensure a smooth transition during onboarding. The HR specialist is also responsible for the timely payment of salary/wages, fellowships, and deferred compensation.

The successful candidate is expected to assist the college departments with all hiring and onboarding. Excellent communication skills and personal initiative are essential. The successful applicant will have familiarity with a variety of office software programs including MS Office suite (Outlook, Word, Excel, Access, PowerPoint, Publisher). The employee should be able to acquire skills with additional software programs that may be required for office use. The ability to interact with faculty, students, and staff with consistent professional courtesy and attention is important, as is the ability to represent the HR operations of the College both to the academic community and to the general public. Effective and correct communication skills in speaking and writing are required. Consistent and accurate attention to detail is likewise a necessary ability for successful completion of tasks in this position. Good technical skills with database software are highly desirable, as well as familiarity with the structure and culture of higher education.

Incumbent will be responsible for the college hiring process, including following university policy regarding the application process, collecting application materials, maintaining files, and completing hiring paperwork, running background checks, collection of official transcripts as well as responding to constituent phone calls and emails to answer general HR question from employees and job applicants. This position will also ensure access to the appropriate systems for all college employees, enter information into the various University databases, and ensure contracts are correct and signed along with the onboarding process.
Duties will include:
EPAFS or student timecards
o Hiring documents
o Contracts
o Payroll/IT access data forms
o People Admin processing
o Professional development support
o GA/TA hiring
o New employee onboarding
o Search administration

Record/System Maintenance and Employee Agreements & Contracts (30%)

    • Maintain employee information in Banner and ensure employee records are up-to-date.
    • Ensure contracts are signed for each faculty member and that Banner data correctly represents the contract information.
    • Verify that all employees (faculty, staff, students and volunteers) have appropriate, accurate, and approved employment agreements.
    • Enter contract salary information into the Payroll system, ensuring employees are paid in an accurate and timely manner.
    • Update contracts/EPAFs as needed to process faculty course reassignments.
    • Create, process, and collect required signatures for Personal Service Agreements (PSAs) when individuals are to receive supplemental pay.

 

Search Administration (25%)
  • Assist college/unit leadership with preparing required search documents.
  • Post position openings in the PeopleAdmin system.
  • Serve as the search coordinator and AAEO representative.
  • Respond to inquiries about job postings, serving as the point of contact for job applicants.
  • Schedule interviews with candidates.
  • Work with Accounting Specialists to arrange for candidate travel and expense reimbursement.
  • Notify candidates not selected.
  • Maintain Faculty Hiring Pools (adjunct postings) in the PeopleAdmin system.
Hiring Process/Onboarding (25%)
  • Collect and track new employee documents such as Personnel Data form, Direct Deposit, 1-9, W4,Moving Reimbursement form, etc. Answer general HR questions from new hires.
  • Manage and understand the different hiring documents for adjuncts, GAT As, students, and volunteers.
  • Investigate and request appropriate IT systems and software access for employees. This could include Banner, Insight, Canvas, etc. for new or current employees needing additional access.
  • Request Building swipe and Key access with appropriate signature approvals.
  • Request Business Cards for employees as needed. Collaborate with Accounting Specialists to order other supplies as needed for new employees.
Employee Support (15%)
  • Serve as a point of contact for HR-related processes and questions from within the unit/college. (Staff evaluation deadlines)
  • Deliver HR services to all unit employees in a consistent manner, making sure that the information given to them is correct and responsive to their request.
Other Duties as Assigned (5%)
  • Provide staffing information (new hires, changes in position or status, etc.) to ASC colleagues within the unit/college to keep other lists up-to-date (website, org charts, eligibility lists, etc.).
  • Work with the UNC and Academic Affairs HR Specialists Teams to develop policies and procedures, align efforts across units, and work as a team to advance Academic Affairs and HR operations at UNC.
  • Work with the college/unit ASC Team to accomplish/complete ASC duties in alignment with other units, the Division of Academic Affairs, and UNC.
  • Other duties as assigned.

How to Apply

https://careers.unco.edu/postings/5356

Job Types: Full-Time.

Job expires in 44 days.

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