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19 Sep 2022

Full-Time Human Resources Associate

Community Health Action of Staten Island – Posted by CHASI Staten Island, New York, United States

Job Description

Title: Human Resources Associate

Department: Administration

Reports To: Vice President, Human Resources

Location: 26 Bay Street, Staten Island, NY 10301

Position Status: Full Time

FLSA Status: Non-Exempt

Pay Rate: $46,300-50,000 annually, commensurate with qualifications; excellent benefits package

Community Health Action of Staten Island (CHASI) drives dramatic improvements in the health of New Yorkers by feeding people who are hungry, healing families broken apart by violence, and bridging the gaps between people and the compassionate health care they deserve. CHASI serves the most vulnerable individuals, families, and communities with critical services and programs. CHASI provides outreach, education, prevention, and direct support services for populations most affected by health disparities – the poor and working poor, low income people with chronic illnesses, persons with criminal justice involvement, substance users, domestic violence survivors, people of color, and the LGBTQ community.

POSITION SUMMARY:

The Human Resources department provides comprehensive support to CHASI’s staff team to ensure smooth operations of the organization and to enhance staff satisfaction and effectiveness. CHASI has approximately 150 employees when fully staffed. The Human Resources Associate is responsible for a variety of day-to-day and ongoing tasks to support the life cycle of employees at CHASI. This includes, but is not limited to, onboarding, offboarding, benefits administration, and recruitment. The Human Resources Associate will be supervised by, and work collaboratively with, the Vice President of Human Resources and will have the opportunity to help develop the department and agency-wide initiatives.

DUTIES & RESPONSIBILITIES:

  • Assist the Vice President of Human Resources in the creation and implementation of systems that will enhance the organization and productivity of the Human Resources department
  • Create and organize paper and electronic personnel files and other records; regularly assess files for completeness
  • Collect and track HR-related data, meetings, events, and training participation, as well as receipt of required documents; perform follow up as needed
  • Draft communications such as offer letters, separation letters, status change letters, benefits enrollment information, leave documentation, and agency-wide updates
  • Contribute to recruitment efforts by posting available employment opportunities on internal and external websites, representing the organization at job fairs, seeking out appropriate venues to share our employment opportunities, and assisting with all facets of recruitment
  • Organize and schedule meetings for the department including, but not limited to, onboarding, orientation, investigations, exit interviews, and trainings; assist with facilitation of meetings as needed
  • Coordinate and facilitate first day onboarding processes with new hires, including coordination with supervisor and facilities, document verification and completion, and first day HR onboarding meeting, setting up the employee in HRIS and training systems
  • Create employee IDs and business cards
  • Perform clearance and background check processes; communicate with employees and external partners as needed to ensure background checks are completed within the required timeframe
  • Assist with the development and implementation of HR policies and procedures
  • Review monthly benefit invoices and reconcile the benefit provider invoice information with internal back up for Finance department to produce payment
  • Assist with internal and external reporting, employment verifications, background checks, and other documentation gathering; work with Vice President to identify trends
  • Participate in all internal and external audits requiring HR records
  • Represent Human Resources on internal staff committees and external partner meetings as needed
  • Assist with compliance; actively seek out information about changing HR/employment/labor laws and policies.
  • Help coordinate special events such as annual open enrollment, annual staff appreciation events, and other agency-wide or HR-related initiatives
  • Monitor and respond to staff inquiries
  • Perform all functions in alignment with CHASI’s Mission, Vision, and Core Values
  • Other duties as assigned

QUALIFICATIONS:

  • At least 2 years of experience in a Human Resources role
  • A degree or certification in Human Resources preferred
  • At least 1 year of experience self-managing tasks; must be able to work effectively both independently and while working with others; have ability to pay attention to multiple priorities
  • Facilitation or public speaking experience preferred
  • Must be able to understand and clearly communicate new concepts
  • Ability to keep information confidential and function with honesty and integrity at all times REQUIRED
  • Must have excellent interpersonal skills and the ability to appropriately communicate with individuals at all professional levels; must be able to stay calm and communicate clearly in stressful situations; must be outgoing and enthusiastic
  • Knowledge about and commitment to diversity, equity, and inclusion efforts
  • General knowledge of various employment and labor laws and practices
  • Ability to be proactive and prioritize workload
  • High attention to detail; strong reading comprehension and writing skills and basic mathematical skills
  • Computer literate, including internet navigation and Microsoft Office (Excel, Word, PowerPoint) proficiency required. Experience with Paylocity HRIS/Payroll system preferred
  • Experience working or volunteering in a non-profit organization preferred

Please Note: As a public health organization, Community Health Action of Staten Island is now requiring all employees to be vaccinated against COVID-19 unless they have a qualified medical exemption; if selected for the role you must have at least one dose of the vaccine to begin employment.

CHASI is an equal opportunity employer and is committed to hiring and supporting a diverse staff. People of color, LGBTQ, women, and people with disabilities strongly encouraged to apply. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, disability or marital status.

How to Apply

To apply, please send your resume to HRTeam@chasiny.org, including the job title in the subject line.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 20 days.

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