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27 Aug 2021

Full-Time Grants Coordinator

Austin Public Health – Posted by APHHumanResources Austin, Texas, United States

Job Description

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City of Austin – JOB DESCRIPTION

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Grants Coordinator

FLSA:Standard/ExemptEEO Category: (20) Professionals
Class Code: 14239Salary Grade: JA7
Approved:May 01, 1998Last Revised: September 11, 2017


Coordinate and implement administration of city/county grant activities and interlocal agreements by developing budgets and subcontracts; ensuring full utilization of grant funds; identifying and writing new grant opportunities and applications.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws.
  2. Monitors and analyzes grant expenses and activities by identifying and solving potential or existing grant problems.
  3. Initiates budget developments and revisions to ensure efficiency and effectiveness of grant services by negotiating with grant funding sources.
  4. Manages the subcontracting process by preparing and processing RFP/RFA; preparing grant subcontracts; negotiating work-statements/budgets; executing contracts.
  5. Coordinates grant closeout activities by ensuring reports are submitted to grantors; ensuring all grant funds are fully utilized; liquidating all unused budgeted funds; confirming that all grant funded equipment is accounted for.
  6. Serves as liaison between department, City and grant funding source by attending meetings; responding to information requests; resolving issues between parties involved.
  7. Enhances and ensures quality of services provided by contractors by coordinating governmental and private audit responses; coordinating and attending site visits.
  8. Assists in identifying new opportunities by researching, identifying and assessing new grant opportunities and grant renewal opportunities.
  9. Prepares reports by collecting, analyzing, and summarizing information.
  10. Maintains files and records by filing and documenting grant activities.
  11. Assists in completing/submitting grant applications by analyzing data and applications.
Responsibilities – Supervisor and/or Leadership Exercised:
  • May provide leadership, work assignments, evaluation, training, and guidance to others
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of laws and regulations pertaining to grants and contracts administration
  • Knowledge of grants and contract administration and principles
  • Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems
  • Skill in working with others to assure grant compliance and departmental responsiveness
  • Ability to establish and maintain cooperative relationships with others
  • Ability to communicate effectively, both orally and written
  • Ability to analyze complex administrative personnel and organizational problems
Minimum Qualifications:
  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field.
  • Master’s Degree may substitute for one year of the required work experience.
Licenses and Certifications Required:


This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 17 days.

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