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13 Apr 2019


Shannon Wyss – Posted by Washington, District of Columbia, United States

Job Description

Job Description


Responsible for assigned federal and foundation grants; from the kick off meeting to grant close-out and, everything in between.
Work closely with Program Staff to ensure 100% compliance with funding requirements.
Perform grant related, post-award functions, including setting up the new coding for the grant and communicating to the staff.
Review grant related invoices for approvals and appropriate backup, conduct a final approval and enter invoices into accounting system for payment.
Prepare and distribute periodic invoices for grant reimbursements.
Prepare accurate and timely financial reports to Grantor or Donors as required.
Prepare SF-425’s and draw-downs as needed.
Prepare federal budget modifications as needed.
Prepare accurate and timely financial reports on grants for internal management.
Communicate monthly financial results to the program staff, informing them the financial positon of the project.
Travel as needed to audit and monitor sub recipients per government guidelines. Travel could he heavy at times (over 30 days per year.)
Ensure compliance with funding source administrative guidelines, timely receipt of revenue, and accurate submission of financial reports.
Prepare monthly reconciliations on Grant receivables and temporary restricted net assets.
Assist Program directors and managers with reporting templates and providing analytical reports
Maintain central online filing system of complete and fully supported grant files for all active grants and contributions.
Track and monitor match fund requirements and progress on monthly basis.
Manage grant related issues ensuring timely resolution. Providing timely escalation of the important issues to the DOF.
Support annual audit as well as grant/project audit
Ensure compliance of grants with policies/procedures, donor rules/regulations including federal awards.
Participate in special projects and process improvement initiatives.
Prepare written procedure and policy documents as needed.
Other duties as assigned to meet the changing needs of the accounting team.


Ability to adapt to changing priorities.
Demonstrated effective and efficient customer service and problem solving skills.
Ability to work independently and as part of a team.
Proficient in MS Word and Excel.
Non-profit with federal grants experience.
Bachelor’s degree in Accounting, Finance, or related field.
Knowledge of GAAP and SOX.
Working knowledge of OMB’s Uniform Guidance (aka the “Super Circular”) and working knowledge of OMB’s A-110, A-122, and A-133
Working knowledge of Inacct accounting software or, similar program.
At least 2 years of relevant experience.
Highly organized and attention to detail.
Excellent written and verbal communication skills, including the ability to communicate effectively with community-based organizations/subreceipients


Competitive salary is commensurate with experience and based on salary history. Exceptional benefits offered in a flexible work environment.


AIDS United is an Equal Opportunity Employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military service/veteran status, citizenship status, genetic information, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status, genetic information, or any other protected status under federal, state or local law. We encourage applications from candidates of color and individuals living with HIV or histories of injectable-drug use.


This position is in Washington, DC. Successful candidate will perform duties within the main office duty area and will have significant phone contact with public, trustees, high-level donors, corporate executives, and grantee staff. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Position requires travel – up to 30 days per year.




These demands document the physical requirements of a specific job. Criteria may include: Lifting, Carrying, Push/Pull, Sitting/Standing (In Place); On Feet, Walking, Bending, Turn/Twist; Kneeling; Squatting; Crawling; Climbing; Reaching (Out)/Reaching (Up), Grasping, Wrist Turning; Pinching; Finger Manipulation, Hearing, Talking, working with a computer for eight hours, Working in close quarters. Communicating over the telephone for eight hours.

How to Apply

Please email cover letter to include salary requirements and resume with the subject line “GRANTS ADMINISTRATION ACCOUNTANT” to Incomplete applications will not be considered. No phone calls, please. Due to the high volume of applicants only those selected for an interview will be contacted.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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