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7 Apr 2022

Full-Time Front Desk Office Assistant

Four Point HR – Posted by Kathryn123 Anywhere

Job Description

The Front Desk Office Assistant will perform various routine clerical, receptionist, and secretarial duties to support the organization including the actions of greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. In addition to typing, filing, and scheduling, this position will perform duties such as record keeping, coordinating meetings, obtaining supplies, coordinating direct mailings, and working on special projects This position will coordinate office activities and operations with the Executive Assistant while providing multiple clerical and administrative support to corporate management.

Duties/Responsibilities:

  • Serves as the first point of contact for the Corporate Office; greeting clients, visitors, and guests; determining the purpose of each person’s visit, and directing or escorting them to the appropriate location.
  • Answers, screens, and directs phone calls to management; takes and relays messages.
  • Maintains a record of all incoming and outgoing mail, including incoming payments.
  • Performs administrative and clerical support duties for the Corporation and executives.
  • Prepares letters, memos, forms, and reports according to written or verbal instructions.
  • Copies, sorts, and files records related to office activities, business transactions, and other Company matters.
  • Book travel for executives and senior managers as applicable.
  • Prepares agendas and maintains the Executive Conference Room.
  • Respond to inquiries concerning general Company matters; assist with Corporate Sponsorships.
  • Maintain office supplies and breakroom inventory.
  • Maintain physical files according to the systems established.
  • Assist in ordering and maintaining basic marketing materials.
  • Maintain IT work orders for office executives and staff.
  • Assist with managing Special Projects and other office matters.
  • Assist with onboarding equipment orders for Company staff members.
  • Performs other duties and tasks as assigned by executives and management.

How to Apply

Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Outstanding interpersonal and customer service skills.
  • Exceptional organizational skills and attention to detail.
  • Brilliant time management and prioritization skills with a proven ability to meet deadlines.
  • Basic understanding of administrative and clerical procedures and systems.
  • Proficient with Microsoft Office Suite or related software.
  • Ability to function well in a high-paced and at times stressful environment.
  • Capacity to learn and maintain knowledge of internal policies and industry trends.
  • Respectful and discreet with sensitive information as well as maintaining confidentiality.
  • Must be able to receive direction from multiple individuals and present themselves in a confident and professional manner.
Education and Experience:
  • High school diploma or equivalent required; associate's or bachelor's degree in office administration or related field preferred.
  • At least two years of administrative and clerical experience are required.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 2 days.

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