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13 Jan 2021

Freelance Freelance Event Technology Coordinator

FIRST – Posted by kathryn.shin New York, New York, United States

Job Description

FIRST is a leading global events agency with offices in New York, London, Los Angeles and Singapore. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists.

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FIRST is seeking a highly professional and technologically adept individual to provide support to clients needing assistance with their event and meeting coordination.  The individual must be comfortable assisting clients over the phone in navigating registration websites, so prior experience as a customer support or help desk representative (or similar experience) is definitely a plus.

The  Event Technology Coordinator   will be in charge of one of the most important aspects of event planning: managing the invitation and rooming lists using advanced knowledge of Microsoft Excel and event registration systems.

JOB CATEGORY:     Data Coordination/Registration/Technology/Meeting Planning

JOB DURATION:      Freelance, upon projects needs



  • Developing and managing online event registration portals including building registration websites
  • Database management to ensure consistency of information, accurate data, inputting when required, generating lists upon request
  • List manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analytics
  • Work within Mobile App platforms to develop and manage  customised  event-related apps
  • Creating and distributing online surveys, electronic invitations, and other registration-related communications
  • Assist attendees with registration process
  • Printing name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriate
  • Responding to all client email within the same day (even during work travel)
  • On-site support, as needed, during event execution


  • Experience in Data Management and Event Technology including entry level meeting planning and coordination
  • Bachelor’s Degree required
  • Excellent Microsoft Excel skills required
  • Prior experience with event platforms such as Cvent, Certain, Splash, Eventbrite, Aventri or other registration website platforms is preferred
  • General knowledge of HTML and CSS is beneficial, but not required
  • Ability to manage multiple projects simultaneously
  • Highly motivated, able to work independently
  • Exhibit strong work ethic, patience and a winning attitude
  • Strong oral and written communication skills
  • Flexible and willing to work outside normal business hours (evenings, weekends) and travel when required

How to Apply

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Job Types: Freelance.

Job expires in 78 days.

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