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9 Mar 2023

Full-Time Foundation Accountant & Operations Manager

humanresourcesNWFSC – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                     $46,936

LOCATION:                                 Niceville

FLSA STATUS:                            Exempt

Duties and Responsibilities                                                                                                            

The Foundation Accountant/Operations Manager is directly accountable to the Executive Director, NWFSC Foundation for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

  • Leads the financial operations for a not-for-profit corporation complying with all federal and state regulations, ensuring compliance with 501(c)(3) financial requirements.
  • Maintains integrity of the Foundation’s chart of accounts.
  • Verifies the integrity of donor database to financial database, identifies and rectifies discrepancies. Serves on College committee for data standards.
  • Maintains internal controls with accuracy and completeness while following GASB standards. Assures compliance with financial and investment policies and procedures. Recommends revised and/or new policies and procedures as needed.
  • Performs cash analysis to ensure Foundation’s cash needs are met. Verifies proper fund account numbers and signatories on all invoices. Provides initial approval/disapproval of all invoices with final approval given by the Executive Director.
  • Manages all accounting transactions, including accounts receivable, accounts payable, bank and investment portfolio reconciliations for monthly and annual closings.
  • Prepares various Federal, State and Local reports and analyses as they become necessary. Prepares monthly, quarterly and annual financial and budget reports for the Foundation Board, Foundation committees, and various stakeholders for the purpose of forecasting, tracking and evaluating the financial health of the Foundation.
  • Participates in all Foundation Board meetings and leads all Finance Committee meetings.
  • Serves as the liaison for operational assets owned by the Foundation, including timber and investment property. Acts as primary Foundation liaison for banking, investment, auditor, College Finance and insurance relationships. Manages annual external audit and 990 preparations including appropriate schedules.
  • Tracks financial metrics such as campaign goals, gift and pledge commitments, and other analytical reporting requirements.
  • Develops and maintains annual scholarship budget and conducts scholarship audit and reconciliation for payment.
  • Manages Document Retention and Destruction procedure for the Foundation.
  • As part of the College’s risk management tool, annual mandatory compliance training is required.
  • Performs assignments and special projects as requested.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • 37.5 hour work week.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.


  • Bachelor’s Degree in accounting, business, finance or a related field and at least five years of experience working in the accounting field with a preference for accounting experience in a non-profit environment; or equivalent combination of education and related experience required.
  • Possess strong verbal, written, organization and intrapersonal skills.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, benefactors, and the general public.
  • Advanced knowledge of spreadsheet, report writing software and non-profit accounting software.
  • Strong computer skills including, but not limited to Word, Excel and Microsoft Office.
  • Self-motivated and ability to work as a team member in a collegial environment.

How to Apply

Please provide a complete application package that includes all of the following:
  1. NWFSC Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
  4. Copies of unofficial transcripts.
 Application Deadline:  Review of applications will begin immediately. Position open until filled. To apply for this position, please visit our website:, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWFSC prohibits any form of discrimination on the basis of race, color, ethnicity, genetic information, national origin, religion, gender, gender identity, sex (including pregnancy), sexual orientation, marital status, disability, or age in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Accountant, GASB, and non-profit. Salaries: 40,000 - 60,000.

Job expires in 75 days.

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