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17 Apr 2019

Part-Time Fiscal Specialist 1 – Sponsored Programs

Clark College – Posted by Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a 75% part-time, permanent classified Fiscal Specialist 1. This position is responsible to coordinating services and financial resources for students who receive educational funding from outside agency partners. The schedule for this position is 8 a.m. – 5 p.m., Monday – Friday.
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply. Clark College does not discriminate on the basis of race, color, national origin, age perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, core themes, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. Questions regarding the College’s Affirmative Action Policy may be directed to the Director of Human Resources, (360) 992-2105.

Job Duties and Responsibilities:
• Provide exemplary service to students and agency partners both over the phone and in person.
• Process agency contracts and authorization for student sponsorship for tuition, books and supplies.
• Coordinate payment for special purchases.
• Understand agency policies and procedures and ensure that these policies are adhered to.
• Reconcile student tuition reimbursements, adjustments and cancellations.
• Ensure proper tuition holds are placed on student accounts.
• Manual invoicing for 529 plans from other states.
• Assist students in navigating college policies and procedures and provide appropriate resources to help ensure student success.
• Work closely with internal departments to ensure the students authorizations are processed timely and accurately.
• Perform related duties as assigned.

Position Requirements and Competencies:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
• Education and Experience: Associate’s degree OR two years of professional office related experience. Accounting experience in a governmental agency is preferred.
• Computer Skills: experience using Microsoft Word, Excel, Outlook, Access, and specialized database systems.
• Communication Skills: excellent communication skills in interpersonal, written, and group settings.
• Collaboration: ability to work collaboratively with others.
• Time Management: uses time and resources to complete work in a timely and accurate manner.

Preferred Requirements and Competencies:
• Experience with a complex, automated financial management system.
• Knowledge of: accounting theory and practice and generally accepted accounting principles.

Job Readiness/Working Conditions:
• Ability to work at a computer for long periods of time.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Starting Salary: $2,168/month (75% of $2,891) Range: 39 Code: 151E
Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

Application Deadline:
Required application materials must be completed and submitted online by 3 p.m., April 24th, 2019.


• Clark College online application
• Current resume
• Responses to the supplemental questions included in the online application process
1. Describe your experience providing assistance to the public or other clients in person or on the telephone. Include the types of clients, the volume of work, and at least one example of how you handled a problem and/or negative situation.
2. Describe your experience or training keeping accurate financial records or performing office related work.
3. Describe your experience or training working with computer systems. Include the type(s) of software you used and how you used them.

Please apply online at

To contact Clark College Human Resources, please call (360) 992-2105.

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on the campus, and crime statistics for the most recent 4-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133. The most recent Annual Security Report can be viewed here:

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College Human Resources
April 10th, 2019

How to Apply

Please apply online at

Job Categories: Equal Opportunities. Job Types: Part-Time. Job Tags: College, Education, finance, Fiscal Specialist, Funding, Higher Education, and Sponsored Programs. Salaries: 20,000 - 40,000.

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