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11 Aug 2022

Full-Time Fiscal Specialist 1 – Operations Support

Clark College – Posted by recruitment@clark.edu Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Fiscal Specialist 1 – Operations Support for the Facilities Services Department. This position provides administrative support to the Unit Operations Manager and Director of Facilities Services in fiscal management, such as record keeping, auditing, analysis, budgeting, payroll, and other types of fiscal operations and provides clerical and general office support for Facilities Services front office.  All staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. Hours for this position are 8:00am to 5:00pm Monday thru Friday.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

JOB DUTIES AND RESPONSIBILITIES:

  • Perform fiscal duties such as financial analysis and takes appropriate actions based upon the analysis and interpretation of Operational and Capital fiscal data.
  • Interpret and report on Operational and Capital financial records and reports.
  • Correct discrepancies through the preparation and submission of payroll, budget, and/or expenditure transfer documents.
  • Maintain or develop spreadsheet templates for tracking and monitoring fiscal data.
  • Recommend procedures to improve fiscal operations.
  • Reconcile budget status reports and prepare expenditure projections.
  • Calculate benefit and salary costs.
  • Maintain the confidentiality of records, and other data.
  • Compose emails, reports, and other documents, as necessary.
  • Notify appropriate individuals of any projected or actual over – or under-expenditures.
  • Perform word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database software files, uploading/downloading, and creating footnotes and outlines; uses spreadsheet and database software to develop and maintain records. Prepares spreadsheets involving the development of formulas; combine files to create reports.
  • Establish, revise, and maintain electronic and manual records and files.
  • Maintains records of incoming and outgoing correspondence and documents and follows up on work in progress.
  • Schedule budget meetings with Facilities Management Personnel as necessary to keep them informed and updated of their budgets.
  • Ability to maintain to manage and prioritize multiple tasks simultaneously.
  • Provide clerical support to Facilities Services Department.
  • Perform other duties as assigned.

 

POSITION REQUIREMENTS AND COMPENTENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

Minimum Qualifications:

  • Experience: Three (3) years of fiscal record keeping experience.
  • Computer Skills: proficient in using Microsoft Office Suite, including MS word, Excel, Outlook and specialized database Facilities Management systems and comparable software/systems.
  • Fiscal Accountability: Enjoy working with numbers and data for long periods of time, calculates fiscal data with precision and attention to detail; consistently follows internal control procedures.
  • Research and Analysis: Effectively, identify, collect, organize, and document data and information in ways that make the information most useful for subsequent assessment, analysis, and investigations, identifies incorrect or missing data.
  • Public Accountability: Uphold all policies, procedures and law required.
  • Interpersonal Communication and problem solving: Effectively builds and maintains strong relationships with a variety of diverse people and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
  • Coordination and Organization Skills: Effectively organize, prioritize, and manage workflow to meet project deadlines and ensure smooth operations; strong project and time management skills; highly organized and detail orientated. Manage multiple tasks with competing priorities.
  • Critical Analysis Skills: Exhibits ability to identify issues and offer alternative solutions; informs supervisor of problems and identifies issues and alternation solutions.
  • Self-directed: Ability to produce accurate and timely work with minimal supervision.
  • Customer Service: Provides service that consistently meets or exceeds the needs of students, colleagues, and the community. Builds and maintains internal and external customer satisfaction with the services offered by the college.
  • Vaccination requirement: Per Washington State Proclamation 21-14.1: college employees must be fully vaccinated. Your COVID-19 vaccine status must be validated by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

 

JOB READINESS/WORKING CONDITIONS:

  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
  • Ability to understand and carry out oral and written instructions.
  • Ability to communicate effectively with a diverse population
  • Ability to work at a computer workstation for long periods of time
  • Willingness and ability to maintain a positive and professional working relationship with colleagues in a fast paced, high-energy environment
  • Must exhibit good work attendance
  • This position is represented by Washington Public Employees Association.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

 

SALARY/BENEFITS: 

Starting Salary: $3,246/month                   Range:  40                           Code:  151E

Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

 

APPLICATION DEADLINE:  Open until filled.

 

REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application
  • Current resume, with a minimum of three (3) references listed
  • Cover letter describing background and experience related to qualifications and responsibilities of the position
  • Responses to the supplemental questions included in the online application process

 

Please apply online at www.clark.edu/jobs.

 

To contact Clark College Human Resources, please call (360) 992-2105.

 

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

 

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

 

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

EQUAL OPPORTUNITY

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.

 

 

Clark College Human Resources

August 11, 2022 (updated)

22-00095

How to Apply

Please apply online at www.clark.edu/jobs.

Job Types: Full-Time.

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