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19 Sep 2023

Full-Time Facilities, Travel and Security Manager

ActionAid UK – Posted by ActionAid UK London, England, United Kingdom

Job Description

Role Title           : Facilities, Travel and Security Manager
Salary                 :  £46,040
Location             : London – 4 days working from the office is required for this role
Tenure                : 2 years fixed term contract

ActionAid UK is a member of the ActionAid Federation, an international charity that works with women and girls living in poverty.    As part of the ActionAid Federation, we work with women and girls, our partners, and dedicated staff in 43 countries to end violence and fight poverty so that all women, everywhere, can create the future they want.

This is a varied, challenging and rewarding role within ActionAid UK. The main areas of focus are:

•    to run an efficient and responsive operational Facilities Management team of three people,
•    to develop and manage a property and estates strategy over two sites to ensure that our environment meets the needs of our workforce and organisational strategy both now and in the future,
•    to act as the security focal point, supporting all aspects of security, including supporting staff traveling into and out of the UK, premises and operations security.

As Facilities, Travel and Security Manager, you will provide a collaborative, inspiring, safe, resilient, efficient and cost-effective working environment for all staff in our London and Somerset Offices.

To achieve this, you must have proven experience in shaping an office environment and ways of working, helping create a working space that is flexible and enhances collaboration.

You will have strong technical FM skills overseeing an efficient, safe, and effective business as usual operation to ensure the smooth running of our two offices, including extensive experience of business continuity planning and crisis management. To do this you will have had extensive experience working with HR, IT and infrastructure teams as well as third party suppliers and contractors.

To succeed in this role, you must be interested in how the working environment shapes culture, be commercially astute, innovative and solutions focused with strong relationship management skills whilst being prepared to challenge the status quo.  You must also be a member of the BIFM, as keeping up with current thinking and best practice is an essential part of the role.

We are keen to receive applications from those who are skilled at leading, motivating and developing high performing teams and who can confidently develop, maintain and monitor plans and budgets.

Due to the nature of this role, the successful candidate will be asked to participate in criminal records checks at the point of offer. Central to pursuing our EDI mission is building diverse and inclusive teams in which everyone has a sense of belonging. EDI is of strategic importance within the organisation, as such at Action Aid UK we especially welcome applications from those from under-represented groups as part of our strategy.

Additional Information:

Diversity, Equality, Inclusion and Belonging:
Diversity, Inclusion and Belonging are key to our organisational culture.  We are on a journey to become not only an anti-racist organisation but one that proudly celebrates the diversity of all applicants and employees.  We look forward to you bringing your full self to work, proudly sharing your unique perspective and helping us to shape our combined future.

Referencing and Safeguarding:
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include safeguarding, criminal records and terrorism finance checks. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

ActionAid UK is committed to preventing any form of sexual harassment, exploitation, and abuse (including child abuse and adult at-risk abuse) and responding robustly when these harms take place. We expect all ActionAid UK Staff and ActionAid UK Representatives to share this commitment. We will not tolerate our Staff or other representatives carrying out any form of sexual harassment, exploitation or abuse towards anyone we come into contact with through our work.

Working practices:
ActionAid is committed to supporting flexible working. If you would like to discuss flexible working options, including the possibility of a job share for this role, there will be space to do so during the interview process.

ActionAid UK has a hybrid working policy for many of our roles.  The requirement will vary from team to team and the responsibilities of individual roles.  As a minimum, all colleagues are expected to attend the office 12 days per year, plus additional time for induction, training, and “Company Connection days.”  Some roles may require in-office attendance on all days and if so, these will clearly be marked as in-office roles.
Please note that ActionAid UK does not offer fully remote working options.  We encourage you to discuss hybrid working expectations at interview.

Recruitment Processes:
Please note that ActionAid UK may review, shortlist and interview candidates prior to the closing date so we encourage all candidates to apply as soon as possible.

If we receive a very high response, we may close the vacancy early and will not accept further submissions.

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Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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