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14 Jun 2022

Full-Time Executive Assistant

Beyond Technologies – Posted by Deepti Sharma Montréal, Québec, Canada

Job Description

Beyond Technologies is a professional services firm, specializing in the integration of SAP solutions and the optimization of business processes.  We are currently looking for an Executive Assistant to join our rapidly growing dynamic team.

The ideal candidate will have a level of energy, decorum and discretion that is unparalleled. You possess a sixth sense that allows you to be 2 steps ahead at all times. You will have experience in a fast-paced professional environment supporting senior leadership. You will be able to effectively navigate and manage time-sensitive/urgent situations and have a tolerance to ambiguity.

Your tasks:

  • Acting as the point of contact for internal and external contacts between the partners, the vendors and clients on exceptional basis
  • Format information for internal and external communication – memos, emails, presentations, and reports 
  • Filing important documents, such as reports, meeting notes, emails, and letters 
  • Facilitate the executive’s calendar event planning when scheduling conflicts arises 
  • Planning and organizing events that take place externally or internally, such as client meetings, team meetings and appreciation events 
  • Conducting research and creating reports on various topics based on the needs of the executives 
  • Take minutes during meetings with the action plans and make sure to do follow-ups of their completion 
  • Manage information flow in a timely and accurate manner 
  • Make travel and accommodation arrangements 
  • Maintaining a high degree of discretion and confidentiality
  • Proactively look for ways to increase efficiency and effectiveness

You have:

  • Proven experience as an Administrative Assistant for at least 5 years
  • Experience as an Executive Assistant (not mandatory)
  • Excellent MS Office and Google suite knowledge
  • Outstanding organizational and time management skills
  • Creative and efficient multi-tasking ability
  • Excellent verbal and written communications skills in both French and English
  • Strong willingness to stretch beyond your comfort zone to assume new responsibilities
  • Discretion and confidentiality
  • High level of emotional intelligence

You are:

  • An excellent communicator
  • An exceptional organizer and prioritizer
  • A multi-tasking expert
  • An outstanding collaborator
  • A continuous learner

How to Apply

To apply, please send your CV's to Patrick Bitoumbou at pbitoumbou@beyondtechnologies.ca

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administration, Administrative jobs, Executive Assistant jobs, IT Jobs, and SAP. Salaries: Not Disclosed.

Job expires in 71 days.

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