Please login/register to apply for this job.
25 Apr 2022

Full-Time Executive Assistant

Gem – Posted by kmengding San Francisco, California, United States

Job Description

About Gem

Gem is building the platform for modern recruiting. Our software empowers recruiters to source and engage with candidates at scale, and gives talent leaders data and insights to operate their teams more efficiently. Our customers are savvy recruiting teams from industry-leading companies — like Twilio, Robinhood, Peloton, and Gusto — who understand that getting the best talent in the market is key to maintaining their competitive advantage.
With $148M in funding led by ICONIQ, Greylock, and Accel at a $1.2B valuation, Gem has become one of the fastest-growing SaaS companies at its scale. In the last year, we tripled ARR, made Y Combinator’s Top Companies list, and were recognized as a great place for career growth and diversity by Comparably. 

The Team & Role 

We are looking for a stellar Executive Assistant to support C-suite executives of a fast-growing tech startup. You will report directly to the Co-founder/CTO, provide additional support to our Heads of Engineering, Product, and Design, while creating an effective partnership built on maintaining the steady growth of the company by providing administrative and strategic support in all of their efforts. 
The ideal candidate will work alongside our leadership team and the people they engage with, including customers, partners, investors, board members and helping enable them to achieve key outcomes by bringing their proven skills and knowledge to the table in order to be successful within the role.


  • Proactive planning and assistance in helping our executives be as effective as possible.
  • Manage the daily schedules of the CTO and actively maintain a busy calendar. 
  • Scheduling internal and external meetings.
  • Project manage our company strategic initiative process and track progress across teams.
  • Manage quarterly leadership offsites from planning to execution.
  • Provide meeting support to your executives including ensuring an agenda is in place, note-taking, capturing action items and follow-ups, and noting decisions made.
  • Work cross-functionally with other members of the executive team on a variety of initiatives.
  • Special projects to streamline operations and miscellaneous assistance as needed.
  • Be the administrative point person for internal and external stakeholders.


  • Minimum of 4 years of experience supporting a C level or multiple VPs at a large company
  • Previous experience in a fast-paced startup environment.
  • Ability to be adaptable to chaotic situations, maintaining a cheerful, calm demeanor
  • Ability to strategically partner with executives and company leaders
  • Ability to custodian daily/weekly priorities and gatekeep calendaring
  • Self-motivated and have an innate can-do attitude and drive projects to completion with urgency and the mindset for constructive and direct feedback.
  • You’re a born organizer – you love bringing order to chaos, creating processes and systems that make life easier.
  • Team player with exceptional people skills: amiable, completely reliable, constructive, and collaborative, a builder of relationships across functions and with diverse individuals.
  • Highly adaptable and versatile to welcome new experiences, accommodate unpredictability and are open to doing a wide spectrum of work.
  • Maintain and exercise confidentiality and discretion.
  • Excellent and creative problem solver.
  • Exceptionally detail-oriented, meticulous and take pride in your work.
  • Excellent communication skills with the ability to clearly express your thoughts verbally and in writing.
Gem is an equal opportunity employer. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At Gem, we’re committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences, and know that our diverse team is a strength that drives our success. 
Gem is committed to developing a barrier-free recruitment process and work environment. If you require any accommodation, please email us at and we’ll work with you to meet your accessibility needs.

Gem’s Vaccination Policy

Gem requires all employees to be fully vaccinated* for COVID-19 prior to starting work. Gem is an equal opportunity employer, and will consider requests for exemption from this policy as a reasonable accommodation where it can do so absent undue hardship, consistent with federal, state, and local law.


Employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine, with, if applicable, at least the minimum recommended interval between doses. For example, this includes two weeks after a second does in a two-does series, such as the Pfizer or Moderna vaccines, two weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine, or two weeks after the second does of any combination of two doses of different COVID-19 vaccines as part of one primary vaccination series.

How to Apply

Apply here:

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 100,000 and above.

Job expires in 16 days.

38 total views, 1 today

Apply for this Job