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6 Apr 2022

Full-Time Executive Assistant

BNY Mellon – Posted by BNYMellonTA New York, New York, United States

Job Description


  • Effectively prioritizes the needs of the office, executive(s) and/or team as prescribed by established guidelines, managing competing requests and switching focus as needed, often must negotiate prioritization of administrative activities with/among higher level team members/managers.
  • Operates effectively with a significant degree of time management and work method/approach latitude.
  • Responsible for daily interaction and management of communication with the assigned executive’s/team member’s direct reports.
  • Interactions are sometimes at the leadership level. Appropriately and effectively addresses highly complex issues escalated to assigned executive’s office/team.
  • May participate in ad-hoc special projects or administrative initiatives. May serve as a support team lead, assigning activities to other support staff and checking completion.
  • Schedules meetings, prepares and distributes meeting agendas and minutes.
  • Makes travel arrangements and maintains calendar of appointments for assigned executive(s) and/or team.
  • Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
  • Typically conducts a range of administrative assignments related to the smooth operation of the assigned executive(‘s’) and/or team’s attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
  • Appropriately prioritizes, addresses and/or identifies the level of urgency and escalates. May be authorized to speak on behalf of the assigned executive(s) in certain limited circumstances.
  • May be expected to develop, draft or produce advanced memos, correspondence and reports on behalf of the office, assigned executive(s) and/or team. May review those drafted by the executive’s direct reports or other support staff for accuracy. Sets up filing/organizational procedures.
  • Has significant latitude to adjust daily work routines as needed. Exercises autonomy in anticipating and troubleshooting a range of issues as they arise.



  • Is an intermediate to advanced user of standard business software (full suite of Microsoft applications)
  • 5+ years or relevant experience

How to Apply

Job Types: Full-Time.

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