Full-Time Executive Assistant
Job Description
Job Opening: Executive Assistant
The Savanna Institute invites applications for an Executive Assistant to contribute to the success of the Institute in our mission by maximizing the effectiveness of the Executive Director and the leadership team.
We seek applicants who share our passion for ecological and equitable agriculture as a nature-based climate solution and who are motivated to widen the circle of who has the opportunity to inform, support, and benefit from its development. To that end, we are seeking a diversity of voices at the table and strongly encourage people of color, women, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Who We Are
The Savanna Institute is a 501(c)(3) non-profit organization based in Madison, WI and Urbana, IL. Established in 2013, we work in collaboration with farmers, businesses, and scientists to lay the groundwork for widespread agroforestry in the Midwest US. Inspired by the native savanna ecosystems that once covered much of this region, we envision a transformed agricultural system, centered on trees and other perennial crops, that fosters ecological resilience, climate stability, economic prosperity, and vibrant, equitable communities. For more information, please visit savannainstitute.org.
Job Description
Hours: full-time
Location: Madison, WI
Start Date: September 2023
Salary: $60,000-$70,000
- This position is eligible for the Institute’s benefits package. Benefits for full-time employees include 30 days paid time off per year, a health reimbursement arrangement that can be applied to insurance premiums and approved healthcare costs, and a monthly home office stipend.
- This position reports to the Executive Director.
Duties/Responsibilities
- Coordinate the office of the Executive Director
- Manage the Executive Director’s calendar
- Assist in meeting preparation, note-taking, and follow up
- Assist in communication by drafting and reviewing correspondence, reports, presentations
- Serve as point of contact among staff, board, advisors, volunteers, donors, and other external partners
- Manage information flow in a timely and accurate manner
- Provide the staff leadership team and the board of directors with high-level administrative support
- Coordinate ad-hoc projects and initiatives as assigned
Required Qualifications
If you find satisfaction in contributing to the success of co-workers, organizing, and working as part of a team, this is a promising opportunity for you. We’re looking an individual who believes in our mission, is committed to healthy and respectful workplace relationships, and has:
- Ability to appropriately prioritize and take tasks to completion without close guidance
- Exceptional verbal and written communication skills
- Outstanding time-management and organizational skills
- Excellent interpersonal abilities
- Demonstrated adaptability in dynamic work environments
- Consistent ability to be proactive, self-directed, and reliable
- Strong computer skills and ability to thrive in a largely remote workplace, including the use of Google suite, project management software, and a CRM platform
- Demonstrated success in high-functioning teams
- Experience managing staff, programs, and budgets, or assisting organizational leadership
- Experience in collaborative initiatives
- Work experience as an Executive Assistant or similar role
- Access to personal phone/computer, transportation, and ability to lift 25+ pounds.
If you’re excited about this job, we’re excited to learn about your experience! Please be sure to address each of the following qualifications in your cover letter — paint us a picture of how your unique skills, experiences, and/or education meet or exceed the qualifications. Cover letters should be no longer than 1 typed page.
How To Apply Submit a resume/CV and cover letter to jo**@sa**************.org
Deadline All applications must be received by 11:59 pm CT on August 26, 2023.
Questions? Email Kathleen Fitzgibbon, Operations Manager, ka******@sa**************.org.
Diversity Commitment
The Savanna Institute affirms the value of diversity of staff and stakeholders, and aims to foster inclusive environments and equitable outcomes of our work. We seek individuals who are committed to these goals.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, veteran status, or any other status protected by applicable state or federal law.
How to Apply
Submit a resume/CV and cover letter to jobs@savannainstitute.org.134 total views, 0 today