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4 Aug 2021

Full-Time Executive Assistant

Internews – Posted by Internews Washington, District of Columbia, United States

Job Description

ABOUT THE OPPORTUNITY
The Executive Assistant provides executive support to Internews’ C-suite executives, including administrative support, outreach, development, budgeting, reporting, and the daily operations of Internews.

You are an ideal candidate for this position if you have extraordinary written and oral communication skills; great attention to detail and organizational capacity; a love for keeping things moving and on track; a commitment to learn; and the desire to help drive work that ensures access to trusted, quality information for human rights defenders, journalists, and marginalized people around the world. You’ll be doing all of this with an amazing team of smart, kind, compassionate and curious colleagues who produce exceptional results.

 

LOGISTICS

Internews has US offices in Arcata, CA and Washington, DC which support a hybrid workforce with staff working remotely, fully in-office or partially remote (2-3 days per week in office/ 2-3 days remote). The Executive team is located in and around the DC metropolitan area. This position is based in the Washington, DC metro area, and is expected to work on a partially remote or fully in-office basis.

 

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people . Our current team includes a mix of genders, parents, and non-parents, and people of multiple races, nationalities, ages, sexual orientations and socio-economic backgrounds. We are EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.

 

DAY-TO-DAY TASKS will include:

  • Track and draft responses for external correspondence, particularly cultivation of private funders, academic partners, and all informational inquiries;
  • Draft and prepare materials for external meetings of the President, Chief Operating Officer, and Chief Programs Officer;
  • Attend meetings, records minutes, and prepare and distributes notes;
  • Prepare memos, letters, briefing materials and reports;
  • Prepare tailored briefing materials for executives, as necessary;
  • Serve as a liaison and scheduler for C-suite executives, maintaining and tracking calendars and schedules;
  • Coordinate planning, agendas, logistics and set-up for conferences and high-level meetings;
  • Provide necessary administrative support, including travel logistics, expense reimbursements and payment requests;
  • Provide other clerical and administrative support as needed, including printing and/or filing documents, answering calls, etc.;
  • Manage documents and file system for Executives, Corporation, Board of Directors, and other groups as requested;
  • Create and track balances for department budget and submits requests as needed;
  • Coordinate special projects and conduct basic desk research as assigned;
  • In all duties, demonstrate an understanding of and demonstrated commitment to upholding Internews’ Core Values.

 

QUALIFICATIONS WE’RE LOOKING FOR:

Required

  • Two or more years of experience in an administrative support capacity
  • Experience supporting and working closely with chief executive staff
  • Strong written and oral communication skills; strong copy-editing skills
  • Exceptional organization skills and attention to detail
  • Advanced Microsoft Office Suite skills and experience with scheduling programs, email, and internet
  • Diplomacy in communications with high-level executives, Board members, management team, customers, and staff at all levels
  • Ability to handle sensitive and confidential information with sound judgment, tact, and discretion
  • Ability to meet tight deadlines and work with minimal supervision
  • Ability to build strong working relationships across levels
  • Exceptional multi-tasking and follow-through skills

Preferred

  • Familiarity with media or development issues
  • Non-profit experience
  • Experience working with remote teams across multiple time zones a plus

 

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network’s offerings and will be reviewed during the hiring process. Additional information can be found on our About Working for Internews page.

Internews Network is an equal opportunity employer. Every qualified applicant will be considered for employment. Internews does not discriminate based on race, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristics protected by applicable law. 

How to Apply

Please submit application materials at https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=INTERNEWS&cws=38&rid=1476

Job Types: Full-Time.

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