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19 Feb 2021

Part-Time Event Project manager (Contract)

jkdesign – Posted by jkdesign Somerset County, New Jersey, United States

Job Description

JK is looking for a CONTRACT event project manager with experience in both in-person and virtual event management. You should have a passion for event management, a flair for collaboration, and a knack for ensuring that every event runs smoothly and efficiently. We’re a mid-sized agency in the heart of NJ, with creative and strategic capabilities that rival the big NYC shops. Making connections is in our DNA: to our clients, to the people who matter most to them, and to each other. We look at every project as a chance to build a partnership—and create an informed, inspired (and often unconventional) solution that makes an impact.If this sounds like your kind of opportunity… read on!Your day-to-day will involve working with our account and creative teams—as well as clients and vendors—on fast-paced event projects. That means communicating clearly and consistently with all stakeholders, staying on top of every detail, and closely tracking every project from start to finish.

Responsibilities

  • Manage up to three events simultaneously, coordinating and tracking event logistics and deliverables from inception through completion.
  • Create and update event documentation.
  • Lead and manage client communications and account documents (meeting agendas, meeting recap reports, etc.).
  • Communicate with and manage internal project teams, ensuring that each project phase is delivered on time and on budget.
  • Lead internal and client/vendor meetings by facilitating efficient discussions, eliciting updates, and tracking each event’s progress and deliverables.
  • Ensure that all deliverables are reviewed through appropriate QA processes.
  • Track expenses and update event budgets to ensure projects remain within scope; proactively address issues and challenges with the account team lead.
  • Actively seek ways to improve the event team’s workflows and communication by documenting all processes and bringing new ideas to the table.

Expectations

  • Manage multiple workstreams with each event.
  • Develop strong client relationships, building trust and confidence.
  • Ensure that all project teams are informed about project status, deliverables, and expectations.
  • Demonstrate a strong understanding of all aspects of event management.
  • Maintain a positive and collaborative attitude and work environment.
  • Demonstrate a comprehensive understanding of—and adherence to—internal standards and processes; when necessary, assist in documenting and implementing new or updated protocols.
  • Develop a solid understanding of each client’s business and ways of working.
  • Demonstrate a commitment to project quality assurance and flawless execution.
  • Identify and troubleshoot potential issues and roadblocks; proactively enlist the support of account leadership as necessary.
  • Stay up to date on the latest event industry trends.

Requirements

  • Minimum of three years of event project management experience (live and virtual).
  • Agency experience is preferred, but not required.
  • Proven track record of successfully managing multiple projects with competing priorities, deadlines, and stakeholders.
  • Experience producing complex virtual events with multiple sessions for a large audience.
  • Familiarity with current industry standards for virtual events; ability to keep up with emerging trends and incorporate new best practices into existing processes.
  • Strong time management and organizational skills.
  • Strong presentation skills.
  • Ability to work collaboratively with project teams and build strong working relationships.
  • Ability to write clearly and cogently; experience developing proposals, SOWs, creative briefs, and client correspondence (meeting recaps/notes, emails, etc.).
  • Driven, proactive, enthusiastic team player who thrives in a collaborative culture.
  • Strong understanding of Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar, Meet, etc.).
  • Experience with common project management software platforms (e.g., Basecamp, Smartsheet).
  • Experience managing events in the healthcare space is a plus.

Location

Currently, this is a CONTRACT and remote/work-from-home position. When conditions allow, this position will require some level of in-person attendance in the office and at events, based on agency and client requirements. No relocation is available. Occasional travel throughout the NJ/NY/PA area (and sometimes beyond) may be required in the future.

Compensation

JK Design offers competitive hourly rates for contract workers and salary consistent with the current market, as well as health insurance, paid time off, 401(k), and other benefits, for full time employees.

How to Apply

apply now: https://www.jkdesign.com/careers

Job Categories: Equal Opportunities. Job Types: Part-Time.

Job expires in 32 days.

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