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3 Dec 2022

Full-Time Enrollment Data Specialist

Lake Washington Institute of Technology – Posted by LWTechHR Kirkland, Washington, United States

Job Description

Enrollment Data Specialist

Lake Washington Institute of Technology

Salary: $5,158.00 Monthly

Job Type: Full-Time Permanent

Job Number: 2022-00272

Location: Kirkland, WA

Department: Instruction

Closing: 12/25/2022 11:59 PM Pacific

SUMMARY OF RESPONSIBILITIES

Initial salary placement is $5,158

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo. https://www.lwtech.edu/about/our-story/mission/ LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Summary

The High School Programs Specialist has responsibility to support and represent the High School programs in its ‘district’ role for reengagement programs. This position manages multiple databases and acts as a program administrator and expert regarding data collection requirements, law changes at the state level, and training. This includes the management, maintenance, and use of the traditional Data Warehouses (college and state databased) including Skyward. This position acts as the District Data Security Manager for OSPI’s EDS for high program and all partner programs including maintaining and monitoring all student records to include referrals, enrollment transcripts, completions and dismissals. This position is responsible for components affecting essential service within the organization with statewide impact. This position handles a broad scope of confidential information. This is an exempt position that reports to the Dean of Instruction, High School Programs.

ESSENTIAL FUNCTIONS

• Responsible for components affecting essential service within the organization with statewide impact. Is recognized as the program expert and provides information and technical assistance to program participants, staff and outside entities regarding program content. Provide technical assistance and consultative service to like programs in the K-12 system.

• Fund Management: Prepare budget requests for department head approval and provides advice and information. Compile data for quarterly reporting to private organizations and individuals. Review request for grant funding, monitor grant funds, prepare quarterly reports of fund usage.

• Use CTClink to run enrollment and completion reports for use at the state level, donors, and class building

• Code Skyward reports for enrollment data; distribute enrollment reports to school districts on a monthly basis; compile data for Open Doors, including Partner Schools. Prepare and submit aggregate report to OSPI

• Monitor weekly OSPI student management systems submissions and take corrective action; compile and submit monthly P223 enrollment data to OSPI using online application

• Maintain and monitor all student records incl. referral, enrollment, transcript, completion or dismissal.

• District Data Security Manager (DDSM) responsible for user security within the high school and all its state applications

• Participate in application testing for OSPI and WSIPC, as needed

• Participate in College-wide and/or Statewide committees and forums

• Interpret, advise, recommend and implement procedural changes related to Open Doors program management

• Create standard operating procedures (SOP) for data collection and processing

• Remain current with Office of Superintendent of Public Instruction (OSPI) standards and guidelines

• Provide information and technical assistance to Partner Programs including the facilitation of training of administrators; system improvement; participate in ongoing training related to student data collection. Analyze data and develop methods for improvement/efficiency

• Act as liaison between LWTA and Partner Programs, making sure records are reviewed in a timely fashion

• Plan, schedule, train and direct work activities of employees of lower classification as assigned

• Manage sensitive and confidential materials

• Other duties as assigned

QUALIFICATIONS

• At least two years of progressively responsible experience supporting high school or similar programs in the areas of program, data and funds management

• Knowledge of K-12 grading system; Ability to read and transcribe Washington State Transcripts

• Ability to respond to public inquiries with tact and efficiency

• Proficiency in Skyward (or other K-12) database management system

• Working knowledge of EDS applications

• Knowledge of OSPI guidelines related to best practices for data collection

• Knowledge of RCWs (Revised Code of Washington) and WACs (Washington Administrative Code) related to Open Doors Youth Reengagement (1418)

• An aptitude for seeing the big picture in order to provide budgetary support

• Ability to be maintain the Dean’s confidence and handle confidential information discretely

We will consider all applicants.

SUPPLEMENTAL INFORMATION

Compensation and BenefitsInitial salary placement is $5,158. Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: https://www.lwtech.edu/about/human-resources/benefits/Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Responses to the supplemental questions included in the online application process

To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.

Conditions of Employment

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

EEO Statement

Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park,

Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

Jeanne Clery Statement:Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years.

LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.

To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

To apply, please visit https://apptrkr.com/3693091

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How to Apply

To apply please visit https://apptrkr.com/3693091

Job Types: Full-Time.

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