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19 Aug 2021

Full-Time Division Operations Secretary Supervisor

Clark College – Posted by hr@clark.edu Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Division Operations Secretary Supervisor in the Transitional Studies Division.  Transitional Studies is a multi-faceted division that prepares students to earn a high school diploma or GED, to access college-level classes and higher wage jobs and assists second language learners to improve their English skills. The Division Operations Supervisor supports students, faculty, and staff and assists unit leadership to ensure efficient and consistent division- and unit-wide operations. Hours are Monday – Friday, 8am-5pm.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Yaju Dharmarajah, Employee & Labor Relations Manager and Interim Compliance Director, 360-992-2317, ydharmarajah@clark.edu, 1933 Fort Vancouver Way, Baird 012, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Job Duties and Responsibilities:

Coordinate the daily operations of the Transitional Studies Division including purchase and travel requests, work orders, IT tickets, key requests, room reservations, records management, equipment maintenance and repair, and maintenance of office and classroom supply inventory

Hire, schedule, and supervise 3-5 student computer lab aides each quarter.  May supervise permanent and part-time staff.

Coordinate quarterly class scheduling for computer labs and laptop carts

Manage student laptop check-out and return program

Monitor, reconcile, and correct budgets for multiple departments and unit-wide accounts

Coordinate faculty evaluation process

Collect, track, and upload quarterly class syllabi to Canvas

Create faculty pay documents

Manage off-site facilities rental agreement process

Provide budget, research, and clerical support for division and unit leadership

Contact students regarding cancelled and changed classes

Assist with onboarding and service coordination for new faculty and staff upon hiring

Maintain Dual-Credit web pages as needed

Serve as point of contact for students, faculty, staff, and the public to resolve problems, provide information and clarification of college policies, and direction to appropriate resources

Ensure all work is in compliance with State and Federal regulations, Clark College Policies and Procedures, and collective bargaining agreements

Perform related duties as required

Position Requirements and Competencies:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

Education:  High school diploma or equivalent.

Experience:  Three (3) years of increasingly responsible office experience.

Supervisory or lead experience:  Demonstrated ability to effectively train and direct the work of others.

Managing Work:  Ability to effectively and efficiently identify priorities, manage time, and plan and establish workflows using available resources. Willingness to be flexible and perform a variety of tasks.

Computer Skills:  Intermediate to advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, or comparable software.

Customer Service:  Experience providing customer service that builds and maintains internal and external customer satisfaction.  Ability to work effectively and sensitively with a diverse population and confidential matters.

Written communication:  Ability to communicate in a clear, straightforward, and technically correct manner, adjusting writing and terminology to the needs of the reader.

Interpersonal Communications Skills:  Ability to work collaboratively as a member of a team and effectively build and maintain strong relationships with a variety of people.

Critical Analysis and Problem-Solving Skills:  Demonstrated ability to troubleshoot complex challenges and offer creative solutions using experience, common sense, and tenacity.

Self-directed:  Ability to function independently and produce accurate and timely work with minimal supervision.

Job Readiness/Working Conditions:

Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.

This position is represented by Washington Public Employees Association.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Salary/Benefits: 

Starting Salary: $3,144/month                         Range:  40                           Code:  100V

Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

 

Application Deadline: 

Required application materials must be completed and submitted online by 3 p.m., September 7, 2021.

 

REQUIRED ONLINE APPLICATION MATERIALS:

Clark College online application

Current resume, with a minimum of three references listed

Cover letter describing background and experience related to qualifications and responsibilities of the position

Responses to the supplemental questions included in the online application process

How to Apply

www.clark.edu/jobs

Job Types: Full-Time.

Job expires in 5 days.

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