Job Description

General notes:

About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center’s collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.

The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad and diverse audience through the preservation and sharing of its extraordinary collections.

The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we strive to promote diversity in our collections and services. We welcome applicants from under-represented groups and those who demonstrate a commitment to inclusion. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values.

Purpose of Position:

The Development Manager will provide administrative and project support to the Harry Ransom Center’s Development Department and will work in partnership with the Director of Development and staff to build long-term relationships with donors and increase support from individuals, foundations, and corporations.

Essential functions:

Function 1
Assist in developing and executing fundraising campaigns to increase annual giving from a broad base of donors. Provide project management and coordinate crowdfunding initiatives (40 for Forty, Hornraiser), annual fund campaigns, and corporate sponsorship for exhibitions, programs, and special projects. Conduct research to identify donor prospects, develop funding proposals and copy for direct mail and online campaigns, initiate outreach and follow-up, generate acknowledgements, and provide benefit delivery and stewardship.
25% Time
Function 2
Assist in managing activities of the Ransom Center’s Advisory Council, including general administrative support; monthly communications; and planning, logistics, and execution of biannual meetings, receptions, and exclusive travel opportunities. Process, follow-up, and keep accurate records of annual contributions. Prepare meeting minutes and maintain member directory.
20 % Time
Function 3
Manage gift processing, account and donor coding, check deposits and delivery, and reporting of monetary and non-monetary gifts to the Ransom Center. Draft acknowledgements. Keep accurate donor records and maintain filing systems.
15% Time
Function 4
Work with Ransom Center and Texas Development staff to administer the Center’s endowments, maintain accurate records, manage the annual endowment compliance project, generate annual letters, and draft new endowment documents as needed.
10 % Time
Function 5
Collaborate with Center staff to plan, coordinate, and execute special events for donors and distinguished guests, including receptions, dinners, and the anniversary gala held every five years.
5% Time
Function 6
Provide general administrative support for Development Department and Director of Development. Hire, train, and manage student employees. Manage UT’s VIP donor database for the Ransom Center, ensuring prompt and accurate data entry and reporting. Generate mailing lists for fundraising projects and Ransom Center publications and coordinate their review. Prepare gift agreements and donor reports. Respond to donor requests and inquiries. Assist in general donor stewardship activities. Maintain supplies, publications, and equipment for development activities. Process payments and monitor department expense budget. Assist with travel and meeting arrangements and process expense reimbursements. Maintain development hard and soft files. Attend appropriate meetings and trainings of the Ransom Center and Texas Development. Work collaboratively, proactively, and in a professional, service-oriented manner with all staff and donors to further the development goals of the University and Ransom Center.
25% Time
Marginal/Incidental Functions:
Other related functions as assigned.
Required Qualifications:

• Bachelor’s degree.
• Two years of experience in fundraising, marketing, sales, or public relations.
• Demonstrated project management skills.
• Demonstrated high attention to detail and accountability.
• Highly effective communication skills (written, verbal, interpersonal).
• Excellent relationship-building experience with donors or clients.
• Self-motivated and goal-oriented.
• Outstanding time management and organizational skills.
• Strong problem-solving skills in a collaborative environment.
• Ability to multitask, reprioritize, and work well under pressure.
• Demonstrated database management skills.
• Proficiency in Microsoft Office Suite.
• Ability to use discretion and maintain integrity and professionalism.

Relevant education and experience may be substituted as appropriate.
Preferred Qualifications:

• Three to five years of experience in a library, museum, non-profit, or higher education.
• Knowledge of UT Austin structure, policies, procedures, and software applications, including VIP.
• Experience working with confidential and complex information.

Required Application Materials:

• A Resume/CV is required in order to apply.
• A Letter of Interest is required in order to apply.
• Three work references with their contact information; at least one reference should be from a supervisor.
• Three writing samples.

Working Conditions:
• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Work late on evenings and some weekends for scheduled events.
• Occasional in-state and out-of-state travel during week and some weekends.
• UT Flexible Work Arrangements are supported at the Ransom Center.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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