Full-Time Development and Alumni Coordinator
Mary McDowell Friends School is a K-12 college preparatory program dedicated to the success of students with learning disabilities. Grounded in the Quaker values of equality, integrity, and social responsibility, we cultivate a diverse community in which each student can reach his or her full potential. Our specialized teaching methodologies and challenging curricula empower students to become academic achievers, creative thinkers, and contributing members of a global society.
Mary McDowell Friends School (MMFS) invites applications for the position of Development & Alumni Coordinator beginning in June 2019.
Job Function and Scope
The Development & Alumni Coordinator supports all aspects of the school’s fundraising activities with a focus on donor cultivation strategy, individual giving, and special events management. Additionally, this position will be responsible for the entirety of the organization’s fledgling Alumni community as well as one of the other annual campaigns. In addition to these responsibilities, the Development & Alumni Coordinator is responsible for the day-to-day operations, best practice, and information health of all school records relating to fundraising. The candidate should possess creativity, initiative, strong interpersonal/relationship building skills, excellent organizational and project management skills, and aptitude with database systems.
Responsibilities and Duties
-Ensure accuracy of data in the database, timely donor acknowledgment, volunteer reporting, manage mailings, and provide event support
-Support all facets of MMFS’s fundraising initiatives with innovative, relevant, and meaningful organizational processes designed to help achieve fundraising goals
-Follow and maintain department policies and procedures for all Development operations
-Work closely with the Communications team to coordinate information and outreach
Development Data Management
-Ensure data integrity by creating processes, and identifying and implementing regular data clean-up projects for all donor and prospect records
-Create donor tracking reports for all fundraising campaigns and events
-Enter all incoming gifts into Veracross and prepare a daily report of gifts received
-Coordinate donor acknowledgment letters for all incoming gifts within a week of receipt
-Draft template acknowledgment letters based on gift designation and constituency
-Track and apply for corporate matching gifts
-Work with Business Office regarding donation-related items and adjustments
Volunteer and Board Support
-Create/update support materials for all fundraising volunteers, including solicitation packets, regular update reports, and other materials as needed
-Prepare materials and maintain minutes for all Development and Gala committee meetings
Campaigns (Senior Gift, Capital, Annual Fund)
-Maintain strategic mail and email campaign for MMFS Fund and Senior Gift
-Produce and disseminate materials for capital campaign meetings, mailings, and events
-Manage logistics of annual appeal mailings and donor cultivation event invitations
-Provide research on current and prospective donors as needed
-Manage a pipeline of prospects for the capital campaign
-Manage event software operations including setting up event content, establishing templates, entering and acknowledging all financial contributions, and producing reports
-Plan and manage one or more events, including set-up, check-in, and break down
-Provide additional event-related logistics, production, and planning assistance as needed
-Assist with planning and execution of donor and community events
-Create and manage systems for Alumni engagement and cultivation
-Engage in outreach via social media and other mediums to maintain regular communication with the Development Office
-Plan and execute Alumni engagement events through the course of the year
Work Environment & Physical Demands
This job operates in a professional office environment within a school building. The ability to open filing cabinets and bend, sit, or stand for long periods of time, as necessary. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work
This is a full-time, twelve-month administrative position. Days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. with a half hour paid lunch. Evening and weekend work for special events are required as job duties demand and will be scheduled in advance.
Travel between campus is necessary on occasion, scheduled with advanced notice, and are within walking distance from each other.
-BA or higher, plus 2 to 5 years of fundraising experience in a non-profit organization or school and experience in fundraising database management is required.
-Excellent written and verbal communication skills.
-Ability and willingness to work extended hours and occasional weekends as needed.
-Outstanding organizational skills, attention to detail, time management skills and the ability to prioritize.
-Ability to work in a fast-paced, team environment and to carry out projects independently, managing multiple deadlines and using own initiative.
-Ability to multitask, and read/edit content for accuracy and details.
-High level of proficiency with Veracross or other industry-standard fundraising databases.
-High level of computer literacy, including experience with Google Sheets, Docs and Slides. Familiarity with effective email management methods.
-Desire to pursue a career in development or cultural management
How to ApplyApplication To apply, please upload a resume and cover letter indicating your interest in the position and why you would be a good fit for this role to the attention Carey Dalton via our online job board. Incomplete applications will not be reviewed. For a list of all our vacancies, please visit our website.
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