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9 Feb 2021

Full-Time DE&S Business Support

Defence Equipment and Support – Posted by Defence Equipment and Support Plymouth, England, United Kingdom

Job Description

Salary

£19,044 – £22,045, per annum (plus benefits). Internal candidates/existing Civil Servants should refer to the Further Information leaflet for salary details.

Job description

Corporate Services offers a challenging and stimulating variety of work in both delivery and support teams. The function utilises the expertise of eight specialisms that collectively enable the operational day-to-day running of the business to ensure that Defence Equipment and Support (DE&S) delivers its objectives and maintains compliance with the requirements of being part of a Department of State. We cover: Business Support; Comms, Media & Marketing; Infrastructure & Estate Management; Policy Profession; Sales & Disposals; Occupational Health, Safety & Environment; Quality Management; and Security.

You will be working as part of the General Managers team at Defence Munitions Plymouth where you will provide business administrative support to ensure the site operations run smoothly. There are two positions available, see below:

1 x Business Support Administrator – Occupational Safety Health & Environment (OSHE)
1 x Business Support Administrator – Admin Support

Successful candidates will be assigned to the most suitable position based on their skills, qualifications and experience.

DE&S have excellent and progressive opportunity for Business Support Administrators. As a Business Support Administrator, you will be significant to the delivery of administrative support across specialisms as instructed and contained within the Corporate Service Group (CSG) Catalogue of Services and assignment specifications.

Providing pivotal administrative support to the Corporate Services Function, you will regularly interact with stakeholders at all levels across the business, commonly providing support and information as part of a team for those within your defined area. You will be responsible for providing a wide range of essential services and support across all the Specialisms, both at Bristol Abbey Wood and throughout numerous DE&S outstations.

Responsibilities

Your duties will include, but not limited to:

• Deliver administrative support across specialisms as instructed and contained within the CSG Catalogue of Services and assignment specifications.
• Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate.
• Own logistical elements of activities and events such as arranging travel, booking venues or coordinating visits
• Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications
• Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings, administration of hard copy classified documents, processing security clearance documents etc.
• Daily communication with line management, staff, visitors, contractors and other external stakeholders.
• Maintenance of various documentation / spreadsheets.
• Participation in site emergency response procedures.
• Assisting Line Manager conduct accident investigations, safety / security inspections, safety / security campaigns.
• Assisting Line Manager with the preparation and circulation of safety / security notices and documentation.
• General office duties including photocopying, shredding, telephone enquiries.

The Business Support Administrator role are predominately office based with some work undertaken across the site in the warehousing, production and transport facilities. Some travel to other DM sites may be required.

What you will be assessed against

To be found successful you must demonstrate the following essential criteria:

• Must be educated to GCSE standard or equivalent. Typically, knowledge will be acquired through more extensive role-specific training / experience.
• A good level of IT (Office, word, outlook), literacy and numeracy skills
• A working knowledge of H&S legislation, including risk assessments (for OSHE role only)
• Team working and supporting/developing others.
• Strong customer service & communication skills with experience of analysing & interpreting information.

It would benefit your application should you be able to demonstrate the following desirable criteria:

• Previous experience in a Health & Safety / Environmental role
• Recognised Health & Safety qualification – Where an OSHE qualification is not held, the completion of the NEBOSH General Certificate or NVQ equivalent must be completed within 12 months of starting.

If you are invited to an interview, you will be assessed against the following technical competencies:

• Customer Focus
• Problem Solving

If you are invited to an interview, you will be assessed against the following behaviours:

• Working together
• Communicating and influencing

What’s in it for you?

You will receive a generous benefits package including market leading employer pension contributions of around 21% of your salary (not including any personal contribution), annual bonuses, a flexible working pattern to fit you where possible, 25 days holiday +1 additional day every year you work up to 30 days with opportunity for movement and promotion. Some of our sites include an onsite gym, onsite restaurants, cafes and much more.

Find out more about what we offer by clicking here or by using ‘The Little Book of Big Benefits’ booklet PDF at the bottom of this page.

Applicants should be aware that any move across the Civil Service may have implications on an employee’s ability to carry on claiming childcare vouchers.

About your team

Corporate Services Group (CSG) is pivotal in enabling effective business operations. We are a professional body of people who undertake a diverse range of challenging activities which are integral to Defence procurement and support. CSG are represented in every area of the organisation enabling the successes of DE&S.

How to Apply

Follow link to apply Please click here to apply

Job Types: Full-Time. Job Tags: business, DE&S, Defence, Plymouth, and Support. Salaries: 20,000 - 40,000.

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