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7 Apr 2022

Full-Time Deputy City Clerk

City of Petaluma – Posted by lexie@wbcpinc.com Anywhere

Job Description

DEPUTY CITY CLERK
CITY OF PETALUMA, CALIFORNIA

Salary: $72,072 – $87,589 DOE/DOQ

The City of Petaluma seeks a highly qualified Deputy City Clerk (Deputy) to provide specialized technical and administrative assistance to the City Clerk and to perform the duties of the City Clerk in the Clerk’s absence or as assigned. The next Deputy will be professional, dedicated, calm under pressure, and will understand the importance of managing highly confidential information. The successful candidate will assist with the planning and work involved in maintaining official City documents and records, preparation and distribution of City Council agenda packets, facilitation of bid openings, and responses to public records requests. This position offers the unique opportunity to learn increasingly responsible municipal clerk duties, including City Council meeting facilitation and minute taking, budget preparation, and municipal elections processes. The ideal candidate will establish professional working relationships with all levels of the organization, remain apolitical, and work effectively with the City Clerk. They will serve as a representative for the City and practice professional communication while assisting the public, other staff members, and appointed and elected officials. If you want to be a part of a dynamic team and work with a City administration that focuses on engaging the public, streamlining processes, supporting a strong and vibrant community, and providing a high quality of life for its constituents, then apply today with the City of Petaluma!

See the full recruitment brochure here: https://indd.adobe.com/view/a3a1e064-c855-4193-b274-a562f49ac903

THE POSITION

The Deputy City Clerk reports directly to the City Clerk, is a member of the City’s Leadership Team, provides support in the daily operations of the City Clerk’s Office, and performs the duties of the City Clerk in the Clerk’s absence or as assigned. The Deputy supports the administration of the statutory functions of the Office of the City Clerk and the accessibility of City records. They provide the public with assurance that all legislative actions are transparent and comply with federal, state, and local regulations. This position facilitates bid openings; manages and responds to public records requests, claims, and subpoenas; and assists in the preparation and distribution of the City Council agenda packet. The Deputy is trustworthy, as they provide notary services, work with legal documents, and maintain various office files.

THE IDEAL CANDIDATE

The ideal candidate will have experience within local government, is looking to advance their career in the City Clerk field, and is excited at the opportunity to be trained on advanced technical aspects of the position. The ideal candidate will be customer-service-oriented, responsible, confident, and unflappable. The Deputy will be comfortable working with the public and elected officials, with the ability to be politically savvy without being political, and demonstrates practicality and fairness. Successful candidates will be technologically adept with an instinct for continuous improvement and increasing access to services. The City needs a creative problem solver who knows how to be flexible while also standing their ground as needed. The Deputy will understand the value of collaboration, relationship building, responsiveness, and professionalism. They need to adapt to a fast-paced work environment and juggle multiple tasks at once while exhibiting a professional demeanor, having a calm presence, and communicating with diverse members of the public with ease. The successful candidate thrives in an environment where every day at the office looks different!

MINIMUM QUALIFICATIONS

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities is described below:

  • Equivalent to graduation from high school
  • Three years of experience in municipal government or special district
  • Possession of a valid California Class C driver’s license
  • Experience working in a Clerk’s Office OR any training related to academic courses or certification programs related to the City Clerk’s Office (i.e., Technical Training for Clerks or California Professional Municipal Clerks Certificate coursework)
  • Possession of a Certified Municipal Clerk’s Certificate (CMC) is required within two years of hire
  • Possession of, or ability to obtain, California Public Notary Commission
  • Willingness and ability to work the hours necessary to accomplish the assigned duties; attend meetings, travel, attend workshops, conferences, seminars, and other meetings during work and non-work hours (evening City Council meeting availability is required)

SALARY:  $72,072 – $87,589 DOE/DOQ  

BENEFITS:

An attractive benefits package that includes a retirement pension, medical, dental, and vision benefits, lifestyle perks, paid time off (vacation, sick leave, parental leave, etc.), wellness benefits, and more!

How to Apply

HOW TO APPLY For first consideration, apply by May 4, 2022, by completing an application and attaching your cover letter and resume at wbcpinc.com/job-board/ Save the Dates:
  • Interviews will take place on May 23 & 24. Selected candidates must be available for these dates.
Questions? Please contact your recruiter, Sam Sackman, with any inquiries. Please note: In order to ensure the City fulfills its primary function of protecting the health and safety of our community and employees, any candidate selected to move forward in the selection process, as a condition of initial and continued employment, will be required to provide proof of vaccination for COVID-19 prior to the appointment date as part of the pre-employment background process. Proof of vaccination means being fully vaccinated according to the latest criteria establishes by federal and local public health agencies.

Job Types: Full-Time.

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