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14 Oct 2021

Temporary Copy Editor (Maternity Leave Contract)

Harlequin Enterprises ULC – Posted by Harpercollins Toronto, Ontario, Canada

Job Description

Company: Harlequin Enterprises ULC
Date: October 14, 2021
Job Title: Copy Editor (Maternity Leave Contract)
Department: Copyediting, Creative Services
Reporting To: Manager, Copyediting
Status: Contract (10 Months)
Location: 22 Adelaide Street West, Toronto (currently working remotely but will need to commute to the office when it reopens)

We celebrate and support the differences that make each of us unique, striving to create a welcoming workplace that ensures everyone has a voice and are able to do their best work. We welcome all applicants, including those who identify with groups that are traditionally underrepresented in the publishing industry including, but not limited to, Black, Indigenous, and people of colour, and members of the LGBTQIA2S+ community, and persons with disabilities. Join us, and share your story.

Job Summary:
In this role, you will be responsible for ensuring that the company produces a product that meets Harlequin’s standards in being linguistically correct and free of inconsistencies and factual or mechanical errors, and meets all legal requirements.

Duties and Responsibilities:
Copyediting Ancillary Materials: Copyedit and input revisions to cover copy and prelims, catalogues, back-page ads, and all other ancillary material to ensure publications are grammatically correct and as error free as possible. Maintain house style; check discrepancies; research and verify against databases all titles and authors, prices, ISBNs, and on-sale dates. Correct mechanical errors; make suggestions for revisions; and bring to the editor’s attention any statements that might be libelous, racist or sexist. [30%]
Copyediting Manuscripts: Copyedit, style and input revisions to manuscripts as required. Check discrepancies and continuity errors; research and verify facts; correct mechanical errors and make suggestions for revisions; and bring to the editor’s attention any statements that might be libelous, racist or sexist. [20%]
House Style Execution: Maintain specific standards and consistent style. Create a style sheet, trademark list, a list of proper names for each manuscript; if required include a clear and concise special instructions sheet for proofreaders; compose clear and concise flags for editors indicating inconsistencies in style and storyline, trademark issues, and other related problems. [20%]
Liaise with Other Departments: Answer queries from proofreaders and other Creative Operations coworkers regarding problems with manuscripts or ancillary materials as well as copyediting and editorial queries. Make changes, contact the editor or discuss further revisions with the copyediting manager on this work. [20%]
Maintain Resource Materials: Maintain and update reference materials and operating procedures to aid in workflow speed, consistency and quality. Maintain and update reference material to assist with research and fact-checking by the copyediting, proofreading and editorial departments. Monitor utility of reference material, and suggest and select additions to the library. [10%]

Specific training or job experience required includes:
• A university degree in a related field
• Knowledge of publishing procedures and word-processing systems, plus basic keyboarding skills
• Superior written communication skills and a strong sense of grammar, spelling, style and structure
• A broad general knowledge and familiarity with available reference sources
• A keen eye for detail and consistency, ability to display relational savvy, ability to manage several projects at once, ability to pay close attention to detail, and an awareness of the priorities and sensitivities of the target markets.

What’s in It For You?
• The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
• Remote work, flexible start/stop times
• Vacation allotment, starting at three weeks
• Various virtual social activities to keep you connected – we love trivia!
• Virtual author events and access to discounted books
• Working with passionate people!

About HarperCollins Canada and Harlequin
Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe.

How to Apply

External applicants are asked to apply on our website ( by October 28, 2021. HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance. We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Job Types: Temporary.

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