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11 Apr 2022

Temporary COORDINATOR, FESTIVAL PROGRAMMING (4 POSITIONS)

TIFF Careers – Posted by Toronto International Film Festival Toronto, Ontario, Canada

Job Description

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 


TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

COORDINATOR, FESTIVAL PROGRAMMING (4 POSITIONS)

Contract

Full-time

Festival Programming

The Coordinator, Festival Programming will provide administrative, project coordination and programming operations support to the Festival Programming department. Responsibilities will include: film information tracking and database management, film and guest invitation support, scheduling support, jury coordination, and daily administrative support.  This position works with relevant teams to ensure high quality service, support, and administrative processes for internal and external stakeholders.

RESPONSIBILITIES:

  • Enter, maintain, audit and reconcile a large volume of film information and statistics in our film database and across key spreadsheets and documents ensuring accuracy and conducting research as needed
  • Assist with the management of departmental email accounts 
  • Create film and guest invitations; build film invitation packages using invitations database and sending them in a timely manner
  • Assist with arrangement building 
  • Audit completed Festival invitation forms and ensure accurate data transfer     
  • Participate in film scheduling processes including data-entry and proofing, conflict checks, schedule letter creation, and notification protocols
  • Review film and schedule information for key publications, press releases and online platforms to ensure accurate external representation
  • Promote positive stakeholder relationships by providing excellent service to internal teams, programmers, and external stakeholders
  • Prepare materials for meetings and presentations as required
  • Collect and maintain statistics on invited Festival films and create relevant reports
  • Assist the department in other projects, including awards and jury coordination, onsite hosting, and event planning and execution
  • Assist with departmental jury reconciliation.
  • Assist with financial and budget administration as required
  • Compile a detailed post-mortem report
  • Other coordination and administrative duties as required and assigned

JOB GRADE & RATE OF PAY

  • Job Grade 2
  • $20/Hourly

CONTRACT DATES OR START DATE:

  • May 23 – September 30, 2022

MINIMUM REQUIREMENTS:

  • 2+ years experience in project coordination, business or arts administration
  • Experience working at a cultural institution or festival an asset
  • Familiarity with the film industry and international cinema
  • Degree or diploma in Film Studies or related area considered an asset
  • Strong communication and interpersonal skills 
  • Strong organizational and project management skills with extreme attention to detail and ability to prioritize
  • Experience handling large volumes of data or information with accuracy
  • Advanced computer skills, familiarity with databases, CRMs, project management tools, Microsoft Office, Google (experience with Artifax considered an asset)
  • Strong research skills and ongoing awareness of industry trends
  • Precise memory for names, positions, companies and situations
  • Mature personal judgment, exhibiting a high level of professionalism, diplomacy, and confidentiality
  • Ability to handle difficult situations and people with positive, problem-solving attitude
  • Ability to both work independently and in a team environment 
  • Desire and ability to take initiative and coordinate projects
  • Understanding and commitment to superior client servicing
  • Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments 
  • Adaptable to a flexible work schedule including some evenings and weekends 
  • Additional language(s) an asset
  • Must be available to fully work weekends of August 6-7, August 13-14, 2022, and duration of Festival

This position requires being in office on a regular basis, aligning with our Flexible Work from Home Policy.

How to Apply

HOW TO SUBMIT & APPLICATION DEADLINE:
  • All applications must be submitted online through TIFF’s Career Centre.
  • Please upload your cover letter and resumé as one PDF, before the deadline of SUNDAY, APRIL 17,2022 
CLOSING: We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.  Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract. Please send any questions via e-mail only to careers@tiff.net. TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net or 416-599-8433 x2013. We strive to provide reasonable accommodations whenever requested.

Job Categories: Equal Opportunities. Job Types: Temporary. Salaries: Not Disclosed.

Job expires in 1 day.

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