Job Description

COORDINATOR, BRAND & MEDIA 

Contract 

Full-time 

Brand & Media 

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of: 

COORDINATOR, BRAND & MEDIA 

Reporting to the Vice President, Marketing & Communications, this role supports the Brand & Media department, which is composed of seven functional units: Communications, Marketing, Social Media, Web/Digital, Video, Editorial and Graphic Design. This role is the first point of contact for the Vice President, Marketing & Communications and will provide administrative support with primary responsibility for coordinating schedules / meetings, drafting correspondence and meeting notes and providing assistance and support to the larger Brand & Media team.

RESPONSIBILITIES:

Including but not limited to:

For Vice President, Marketing & Communications

• Management and accuracy of daily schedules and providing meeting briefs.
• Drafts and sends correspondence and conducts light research. 
• Perform general office duties: booking / coordinating meetings, minutes, maintenance of files, couriers, purchase orders and expense reports, all working with department heads.
• Perform some personal assistant duties as requested. This could include duties like booking personal appointments and managing personal deliveries related to navigating a busy Festival schedule, specifically during Festival.
• Screen calls, manage flow of information and assist in composing presentations.
• Provide administrative assistance to other members of the Brand & Media management team as needed (3 director-level management team members).

During Festival

• Maintain an accurate Festival schedule for the Vice President, with some scheduling assistance for Directors & Senior Managers.
• Schedule and prepare meetings with external industry and press.
• Coordinate the needs for any special guests of the Vice President.

JOB GRADE & RATE OF PAY:

• Job Grade 2
• $26.44/ Hourly

CONTRACT DATES OR START DATE:

• July 25, 2022 to October 21, 2022 

MINIMUM REQUIREMENTS:

• Post-secondary degree / diploma preferred
• Experience with festivals and / or other cultural organizations preferred
• Independent self-starter who can work in a team environment and possess strong project management ability with attention to deadlines and detail.
• Pleasant phone manner and precise memory for names, positions and situations.
• Communication fluency, organization skills, a keen eye for detail, concise and accurate taking of minutes, and the ability to draft and write correspondence, all with impeccable grammar, spelling and proofreading.
• Maintain diplomacy and confidentiality while being able to handle emergencies, difficult situations and people professionally and calmly.
• Strong computer skills particularly with Word, Excel, PowerPoint and the internet.
• Proven ability to work and respond well in fast-paced environments for long hours during peak times of the year.
• Ability to use mature personal judgement to manage conflicting priorities.
• Adaptable to a flexible work schedule including some evenings and weekends.

How to Apply

• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as one PDF, before the deadline of FRIDAY, JULY 1, 2022

Job Categories: Equal Opportunities. Job Types: Temporary. Salaries: Not Disclosed.

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