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27 Apr 2021

Full-Time Coordinator, Boards (Women’s Board and Ryan Opera Center Board)

lyricopera – Posted by lyricopera Chicago, Illinois, United States

Job Description

REPORTS TO: Manager, Boards

STATUS:          Full-time, non-exempt


Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.



  • Demonstrate leadership in accordance with Lyric’s mission and vision as they relate to the activities and events of Lyric’s Women’s Board and Ryan Opera Center Board.
  • Alongside the Manager, Boards, provide concierge-level customer service to board members and manage the day-to-day function of the Women’s Board and Ryan Opera Center Board, including:
    • Maintaining accurate and detailed contact information for Board members in Tessitura, board directory, and digital files, proofing Board listings regularly for programs.
    • Track Board engagement, giving, and participation through database and files.
    • Prepare and track annual dues.
    • Develop and maintain filing system for member files, activities, events.
  • Generate all Board meeting materials and logistics, including:
    • Creation of packets, reports, and agendas.
    • Record and transcribe meeting minutes.
    • Manage invitations and track responses.
    • Prepare and assemble meeting folders.
    • Manage seating and vendors such as catering and A/V.
  • Alongside the Senior Director of the Boards and Special Events and the Manager, Boards, implement board-related and fundraising events, especially the Opening Night and Musical Galas, the Ryan Opera Center Gala, and the triennial Wine Auction, including:
    • Facilitating involvement of Board leadership (event Chairs and committees)
    • Executing reservation process
    • Writing copy
    • Maintaining files
    • Coordinating production and design of print pieces
    • Producing escort cards and place cards for seating
    • Responding to inquiries
    • Managing vendors
  • As the business evolves, so may this role; these duties may change as Lyric’s leadership identifies the need at any time.



  • Bachelor’s Degree from an accredited college or university.
  • 1+ years experience in Development or related field.
  • 1+ years experience working directly with a volunteer board.
  • Working knowledge of and comfort working with:
    • Microsoft suite of products
    • CRM expertise (Tessitura a strong plus)
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team.



  • Ability and flexibility to oversee evening or weekend functions, deployments, or performances.
  • Sitting or standing for extended periods of time.
  • Ability to operate a computer keyboard, mouse, to handle other office equipment, and to lift up to 25 pounds.
  • Must be able to work remotely through at least June 30, 2021. When staff return to the office, this position will have a combination of working onsite and working remotely.





The Lyric Opera of Chicago is committed to enhancing our diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

How to Apply

Job Types: Full-Time.

Job expires in 73 days.

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