Class Summary:
Capital Projects Coordinator, Senior: Coordinates the planning, design, and construction processes of the most complex, highly visible capital improvement and other City funded/sponsored pro­jects to ensure all specifications and standards are in compliance.
Distinguishing Characteristics of the Class:
This senior-level professional class plans, budgets, and schedules all aspects of the most complex, controversial, and/or highly visible capital improve­ment and other City funded/sponsored projects; administers consultant contracts; coordinates design reviews, environmental reviews, right-of-way and permit acquisition; coordinates building and contract awards; supervises construction; and monitors project closeouts.
This class is distinguished from the journey-level of the series by the complexity, controversial nature, and/or high visibility of the projects coordinated. Projects assigned at this level generally have Mayoral, Council, and/or public interest. Project budgets tend to be larger than most capital projects.
Positions in this class require an extensive knowledge of engineering and architectural design principles, practices, and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management. Guidelines available include laws, rules, regulations, and codes applicable to public works construction and general construction industry standards and practices. Judgement is exercised in scheduling and coordinating activities between various parties, planning and developing complex projects, and effectively negotiating contracts and schedules.
Positions in this class, under limited supervision, perform all phases of work independently. Controversial problems and those affecting the public or other departments are discussed with the supervisor to keep them informed of project(s) progress.
Contacts include inter and intra departmental personnel, outside agencies, executive and legislative staffs, consultants, contractors, and the public for the purpose of making presentations, planning, coordinating work and providing information.
Examples of Duties
  • Attends planning meetings to determine objectives, program plans and project scopes.
  • Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construc­tion.
  • Coordinates consultant selection process. Prepares negotiates and administers consultant agreements.
  • Develops contract and project specifications and negotiates contracts for design and con­struction of projects.
  • Coordinates review of design and construction work performed by consul­tants and contrac­tors.
  • Monitors and evaluates project construction and costs to monitor progress, and ensure compliance to specifications and budgetary restrictions.
  • Authorizes payments to contractors.
  • Prepares and processes change orders.
  • Verifies accuracy of product and service invoices and project accounting.
  • Coordinates project closeout and budget reconciliation and evaluation.
  • Plans complex capital improvement and other City funded/sponsored projects by preparing necessary documents, providing description of project objectives, participant responsibilities, project description and project methodologies.
  • Prepares reports, correspondence, advertisements, and official docu­ments and gives presentations.
  • Plans and develops a citizen participation plan to inform and explain project objectives and answer questions from the public, media and other agencies.
  • Performs other related duties of a comparable level/type as assigned.
Minimum Qualifications
Requires a minimum of four years project or construction management or related experience and a Bachelor Degree in Architecture, Engineering, Business Administrat­ion, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
Work Environment/Physical Demands
  • Most work is performed in a normal City work/office environment.
  • Field assignments entail exposure to all types of weather and hazardous construction sites.
License, Certification and Other Requirements
Current Washington State driver’s license or evidence of equivalent mobility.