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14 Sep 2022

Part-Time Business and Operations Associate

Arts Ignite – Posted by Arts Ignite New York, New York, United States

Job Description

Arts Ignite is an international nonprofit arts education organization headquartered in New York City. Founded sixteen years ago by Broadway Music Director Mary-Mitchell Campbell, Arts Ignite cultivates community, creative capacity, and courage in young people through arts experiences across multiple art forms by bringing arts workshops, summer camps and after school programs to over 21,000 young people on three continents (Asia, Africa and North America). Arts Ignite programs engage young people ages 4-21 through partnerships with community organizations, NGOs, and schools, serving youth affected by systemic issues and their effects including; the justice system, gun-violence, refugee status, houselessness, HIV/AIDS, systemic poverty and the caste system.

2022 is a turning point for the organization and welcomed Carl Sylvestre as Executive Director who is working with a dynamic staff and engaged board to take the organization to a new level. We seek a Business and Operations Associate to support the work of this $1.3M organization.  This position is part-time and reports to the Executive Director.

Arts Ignite seeks an individual with strong financial acumen and high attention to detail for an entry level part-time role with potential for growth.  

ARTS IGNITE’S COMMITMENT TO ANTIRACISM AND ANTI-OPPRESSION

Arts Ignite is committed to antiracism and anti-oppression as a foundation for all areas of our organizational operation. We are committed to seeking staff members and teaching artists who are representative of the communities we serve  and to championing culturally responsive arts education practices.

ROLES & RESPONSIBILITIES 

Financial Management 

  • Support an on-going accounting system which includes accounts payable and receivable; maintaining records to facilitate monthly and quarterly reporting and budget tracking; financial tracking of restricted grants, invoicing, payroll management.

Gifts/Grants/Contracts Management 

  • Support an on-going system for processing donations and backup documents, including donor reports, with an External Financial Consultant.
  • Maintain or assist with grant coding, ensuring accuracy in financial reports.

 Human Resources Administration 

  • Payroll entry.
  • Work with benefits brokers and oversee benefits administration including health benefits, pension plan; and transit checks. 
  • Review, maintain, and update Arts Ignite Personnel Policies and Handbook and Financial Policy Handbook, as appropriate. 
  • Support the administration for onboarding and offboarding employees. 

 Operations 

  • Manage the daily activities of a physical office.
  • Work with an insurance broker to update and add policies as needed.
  • Create, review, and maintain contracts with vendors, contractors etc.
  • Maintain information technology systems, databases, and the website.
  • Oversee ongoing maintenance and quality of information technology systems and infra
  • structure.

Qualifications & Experience: 

  • Bachelor’s degree, a plus if in Accounting, Finance or related field or relevant experience.
  • Excellent verbal and written communication skills.  
  • Proven collaboration and teamwork skills.  
  • Strong knowledge of Microsoft Excel, QuickBooks, Salesforce, WordPress, Google Workspace. 
  • Strong organizational skills and attention to detail.
  • Experience in nonprofit business management, benefits administration, and basic human resources administration, a plus.
  • A passion for the Arts Ignite mission. 

COMPENSATION & BENEFITS 

This is a part-time in-person position at $25 hourly (up to 25 hours a week) with benefits.  Arts Ignite provides a comprehensive benefits package to its employees, including paid vacation and sick days, Medical and Dental insurance, 401k, FSA/Commuter, Life and Long-Term Disability insurance.

Arts Ignite provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, physical or mental ability, veteran status, military obligations, marital status or favorite color. 

How to Apply

Interested and qualified candidates should email a cover letter, salary requirement and resume to Employment at Arts Ignite at jobs@artsignite.org with the Subject: Business and Operations Associate Search. Only applicants who are being considered as candidates will be contacted.  Application deadline: October 15, 2022.

Job Types: Part-Time.

Job expires in 5 days.

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