Job Description

Clark College is currently accepting applications for a full-time, permanent classified Budget Analyst 2 in the Information Technology Services (ITS) department.  Under the direction of the Vice President of Information Technology, this position compiles, analyzes and monitors the entire ITS budget. This includes organizing and implementing the purchase of supplies and goods/services, according to applicable procedures and the requirement to serve the students and staff of the college. This position will be scheduled Monday – Friday from 8am to 5pm with the possibility of a flexible work schedule.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Conducts complex planning and budget studies of ongoing and proposed programs and areas; recommends alternate courses of action to higher level budget officers and division managers; provides data and background to coordinate program and budget planning.
• Prepares required program budget information for use in appropriate executive sessions.
• Interpret existing budget policies to staff and other administrative personnel; coordinate the design, development, implementation, maintenance, and modification of budgetary procedures.
• Communicate with representatives from other state agencies, institutional departments, and various committees regarding the implementation of state legislation and regulations and institutional policies and procedures pertaining to purchasing/budget/procurement.
• Prioritize tasks and requisitions in order to ensure goods, supplies, and services are procured and available when needed. Maintain proper inventory levels. Manage returns of defective goods. Complete essential processes to solicit potential sources of supply, quantity levels, use of relevant state statutes and time sensitive criteria to meet needs of users. Determine prices and monitors price changes.
• Perform budget analysis as required and prepare reports and data analysis for IT management staff.
• Assist in managing software licensing and administration and software/hardware leases.
• Obtain information from vendors, suppliers and publishers on matters like costs, ordering instructions, and returns. Maintain relationships with vendors and suppliers.
• May be responsible for monitoring and implementing departmental policies and procedures when needed related to budget.
• Work closely with department and other accounting staff to ensure validity of vendor terms, payment schedules and credits. Complete detailed paperwork and record using a variety of software.  Follow up on discrepancies related to shipping, invoicing and accounting.  May enter and post receiving documents to POS inventory system. May maintain SKU maintenance file for POS inventory system.
• Analyze past and present orders and uses information for obtaining timely delivery, optimum pricing and best user service. May create and post price adjustments to system.
• Maintain appropriate support files to ensure compliance with college policy/procedures and state legal requirements.
• Work with the purchasing department to monitor and administer contracts, updates as needed. Monitor industry trends and products through continued education at trade and regional meeting.
• Inform users about equipment requirements, deadlines and documentation needs. Monitor maintenance, repair and service agreements for equipment and business machines.
• Lead, train, and coordinate the work of others in a team environment.
• May perform cataloging of materials utilizing an automated computer system.
• May review program allotment requests and position actions and approvals, modifies, or denies allotment requests and positions based on established program plans, fiscal or policy considerations. May train, mentor, and coordinate the day-to-day activities and may oversee the work of classified, part-time hourly, and student workers. Participate in the hiring process and provide input into the performance evaluation process. May work with lower-level staff in positions providing budgeting analysis, development and monitoring of capital or operating budgets, position or allocation control.
• Perform other related duties as assigned.

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• Education: Associate degree in Business/Accounting or Technology related area of assignment with course work in purchasing, inventory management and/or software license management experience.
• Experience: Three (3) years of professional experience in budgets, budget management, or procurement program analysis.
• Experience: Three (3) years of experience in purchasing or buying in either a public institution or in a specialized field requiring a deep understanding of the technology items being purchased.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Knowledge and experience working in the Information Technology industry.
• Knowledge and experience with technology related contract negotiations.
• Knowledge and experience with software license procurement and technology related license management for large scale public, state or large-scale enterprise operation.
• Knowledge of applicable local, state and federal laws and regulations; departmental processes and policies.
• Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office

JOB READINESS/WORKING CONDITIONS:

• Comprehend technical language and to confer, analyze, and write in an objective manner. Effectively communicate both in writing and verbally.
• Interact positively with staff and the public in order to enhance effectiveness and to promote quality service.
• Work independently and prioritize multiple tasks and adapt to needed changes
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

How to Apply

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

• Clark College online application
• Current resume, with a minimum of three (3) references listed
• Cover letter describing background and experience related to qualifications and responsibilities of the position
• Responses to the supplemental questions included in the online application process

Job Types: Full-Time.

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