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15 Nov 2021

Full-Time Billing Coordinator

Clyde & Co – Posted by clydeco Chicago, Illinois, United States

Job Description

Clyde & Co is a leading, sector-focused global law firm with 440 partners, 1800 lawyers, 2500 legal professionals, and 4000 staff in over 50 offices and associated offices worldwide. The firm specializes in the sectors that move, build and power our connected world and the insurance that underpins it, including: transport, infrastructure, energy, trade & commodities and insurance. With a strong focus on developed and emerging markets, the firm has achieved compound average annual revenue growth of 15% over the last ten years, making it one of the fastest-growing law firms in the world with ambitious plans for further growth.

The Firm is seeking an energetic and enthusiastic experienced biller who seeks to be efficient and effective in a fast-paced environment. This position can be located in New Jersey, Chicago or Kansas City.

Primary Responsibilities

Specific responsibilities include, but are not limited to:

  • Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions
  • Generate and distribute pre-bills on a monthly basis
  • Participate in monthly meetings with partner to review unbilled and AR inventory
  • Process narrative edits and time and cost adjustments
  • Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client
  • Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed
  • Upload LEDES invoices via Ebilling hub and various e-billing websites, as necessary
  • Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
  • Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely
  • Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers
  • Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits and other inquiries
  • Participate in collections activities as needed, and identify and escalate deductions and/or collections issues
  • Maintain telephone, email and personal contact with clients, attorneys, and staff
  • Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections .
  • Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client.
  • Observe confidentiality in all Firm and client matters
  • Other duties as they arise

Skills and Ability

  • 2-3 years of years’ experience in a billing role, preferably at a law firm
  • Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.
  • Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
  • Experience with Elite 3E software helpful, but not critical.
  • Demonstrated understanding of complex billing and/or EBilling (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.
  • Advanced proficiency with Microsoft Excel and Microsoft Office products.
  • Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers and other third party vendors.

Clyde & Co shifted to virtual work for the majority of our lawyers and business services team with the global outbreak of Covid-19. This precaution was taken to help protect our people, clients and communities. It is likely that this role will start virtually while the firm continues to evaluate the situation.

-Principals Only-

We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy

How to Apply

Please apply through our website: Clyde & Co Job Board (cvmailuk.com)

Job Categories: Equal Opportunities. Job Types: Full-Time.

Job expires in 18 days.

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