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17 Jun 2022

Full-Time Associate Director

ecoinstitute – Posted by ecoinstitute Chapel Hill, North Carolina, United States

Job Description

Job Type: Full-time, averaging 40 hours per week.

Location: Chapel Hill, NC. While a shared office on-site is provided, the ideal candidate would have a home office option for some private meetings.

Salary and Benefits: Salary ranges based on experience from $40,000-$60,000 plus an additional $4,200 as a healthcare stipend, four weeks (20 days) of paid time off (to include vacations, holidays, and sick time), plus a five day year-end holiday break. Other benefits include professional development opportunities, flexible working hours, a shared office space (subject to Covid-19 restrictions–see below), discounted tickets to programs, and access to our abundant Community Learning Gardens and other sanctuary resources.

Hours: Typically Monday-Friday, with some evenings and weekends in generally predictable times of the year.

Organization Overview:

The Eco-Institute at Pickards Mountain is a 28-acre Earth Sanctuary and Learning Community in Chapel Hill, North Carolina dedicated to social & ecological healing. We are a small, unique and growing non-profit that offers a wide variety of educational programming, including a garden cooperative, permaculture education programs, a kids camp, seasonal celebrations, and an immersion program for visionary young adults. We also host venue rentals, residencies, and restorative retreats.

Position Description:

The Associate Director is an integral part of The Eco-Institute team responsible for maintaining support systems for the educational programming and The Eco-Institute as a whole. They set priorities and expectations for educational programming; craft and tend to learning objectives; oversee program budgets; build and maintain program infrastructure including policies, procedures, schedules, handbooks, and lesson databases; lead admissions and registration procedures; recruit and retain program staff; build and maintain educational partnerships; and conduct a holistic evaluation process of each program. They are a highly visible member of the Eco-Institute team who can adapt well to and consistently represent the Core Values and culture of the organization to prospective participants and staff, partners, supporters, and our wider community.

The Associate Director (AD) reports to the Executive Director (ED). The AD is also a member of the Leadership Team, meaning that they share organizational responsibility with the Executive Director and the Operations Director (OD), work closely with the Board of Directors, partake in strategic planning, contribute to grant-writing and fundraising, co-direct staff and human resources, and actively shape the organizational culture.

This job requires creativity, adaptability, patience, excellent organizational and communication skills, collaborative capacities, superb writing skills, and a sense of humor. Candidates must also be eager, ethical, authentic, trustworthy, systems-thinking, self-directed, motivated, adaptable, feedback-driven, process-oriented, and respectful of confidentiality. This will be a long-term, multi-year position for the right person.

The responsibilities for this position include, but are not limited to, the following activities:

  • Programs (50%)
    • Admissions & Registration
    • Oversee registration procedures from start to finish, including price points, scholarships and discounts, health forms, liability waivers, and managing cancellations, postponements, and refunds
    • Where program applications are involved, direct and deliver the admissions procedure, including tracking applicants, reviewing applications, conducting reference checks and interviews, and determining scholarship distribution; coordinate with the Operations Director in enrollment procedures from start to finish
    • Coordinate with Community Coordinator to see that the facilities are fit for hosting various programming, manage overlap/conflict between programs, events and residencies, and deliver arrival and orientation information
  • Program Staffing
    • With input from the Leadership Team, hire, on-board, supervise, and retain Program Staff; mentor as needed and support a culture of accountability and care throughout the full life cycle of their contacts
    • With input from the Leadership Team, design and co-facilitate Program Staff meetings, trainings, evaluations, debrief, and cultural development opportunities
  • Program Integrity, Evaluation, and Development
    • Ensuring that all program activities conform to local, federal, industry and Gap Year Association accreditation standards
    • Maintain Gap Year Association accreditation with evolving standards; attend forums and annual conference to stay abreast of industry trends
    • Actively study current and emerging thinking in relevant topic areas
    • Curate, maintain, and evaluate each program’s Learning Objectives; see that Eco-Institute programs as a whole match those objectives
    • Oversee risk management, ensure program staff maintain an appropriate level of physical and socio-emotional risk, and make sound judgment calls in high-risk situations
    • Oversee evaluations and accountability processes throughout all Eco-Institute programs by conducting all program evaluations, and employing response procedure including filing reports, delivering feedback, and making programmatic changes
    • Some program facilitation according to skill/interest and as fits into the workweek
    • Deliver monthly reports to staff and quarterly reports to Board of Directors
    • Conduct an annual curriculum and materials review with Executive Director
    • Collaborate with the Communications Director in developing a yearly marketing plan
    • Generate some content (writing and images) for social media, blog, etc.
    • Explore and develop alumni engagement efforts
  • Leadership Team Responsibilities (20%) – together with the Executive Director, Operations Director, and the Board of Directors
    • Contribute to strategic visioning and planning on an organizational level
    • Collaborate on Core Staff position descriptions, hiring, on-boarding, orientation, supervision, regular reviews, training and retention strategies
    • Co-develop and maintain human resources materials including employment procedures, contracts, staff policies and handbooks, emergency manuals, health and safety protocols
    • Explore new program developments; assemble proposed program calendars and budgets for each year
    • Prepare materials for, and attend, quarterly Board meetings
    • Contribute to organizational DEIA goals and efforts
    • Potentially in the future, train one or more direct support administrators
    • Cultivate a professional, accountable, and caring work environment as a whole
  • Relationships, Fundraising & Grant-writing (10%)
    • Maintain partner affiliations and explore new ones to enhance the program with a high degree of professionalism, approachability, and warmth
    • Speak on behalf of The Eco-Institute at relevant events, fairs, conferences, etc.
    • Contributing to and maintaining some donor relations
    • Support annual scholarship fundraising campaign
    • Assist in writing and managing grant proposals and contribute to timely grant reports
    • Participate in fundraising efforts and “Sustainers’ Circle” events, as requested
  • Administration (10%)
    • Maintain program communications systems: participant lists, Google Groups, etc.
    • Serving as a secondary administrator of the organization’s Google Suite
    • Create and manage program budgets, and work closely with the Leadership Team and Treasurer to:
      • track quarterly finances,
      • ensure budgets are accurate and updated,
      • allocate overhead expenses among various programs,
      • reconcile program sales and scholarships, and
      • generally determine economic feasibility of Eco-Institute programs
    • Manage scholarship fund balances and determine scholarship distributions accordingly
    • Collaborate with Operations Director on Sales Reports, Participant Hours Log, and Form 990 Program Descriptions
  • Core Staff Responsibilities (10%)
    • Attend and co-facilitate monthly “Work Jams” and all-staff meetings
    • Keep team members updated with regular program department reports
    • Participate in annual evaluation process and performance reviews

While we don’t expect that every applicant will meet all of the below criteria, the ideal applicant possesses:

  • U.S. work authorization
  • High level of proficiency with Google Suite (especially Gmail, GCal, Docs, Sheets, Forms, Photos, and Groups)
  • Proficiency or demonstrated capacity to learn Slack, Canva, and Little Green Light, and willingness to learn new technologies
  • Significant experience developing and directing experiential environmental education programs that involves a number of the tasks above, ideally in a holistic, place-based setting
  • Significant supervisory experience and experience in mentoring and/or professional/leadership development
  • Significant experience with logistical and risk management, and demonstrated ability to curate dynamic, educational, and engaging programs with an appropriate level of physical and socio-emotional risk
  • Experience and demonstrated tactfulness in working with program participants from various backgrounds and identities
  • Familiarity with multiple learning styles, experiential and anti-colonial pedagogy
  • Outstanding organizational skills, including ability to prioritize workload, anticipate needs, and meet deadlines
  • Excellent written and verbal communication skills
  • Strong attention to detail and high standards for thoroughness and accuracy. Let us know you are detail-oriented by sharing what your favorite breakfast item is in your cover letter.
  • Creativity and adaptability, and the ability to make sound judgment calls
  • A strong environmental ethic and open mindedness to how environmental ethics might look for colleagues, program participants, and others on site
  • A basic understanding of racial literacy, gender identity, and neurodiversity, and a strong commitment to the well-being of marginalized individuals and communities
  • Work style flexibility: able to work independently as well as in a team setting with a variety of personalities and experiences
  • Professional commitments to personal growth, authenticity, accountability, patience, and contributing to a culture of reciprocity and care
  • Ability to work some evenings and weekends throughout the year, including but not limited to quarterly Saturday morning Board meetings (7/30/22, 10/29/22), quarterly Sustainers’ Circle events (7/16/22, 10/8/22), some weekend programming (9/4/22, 10/22/22, 10/23/22, 11/5/22, 11/12/22, and 11/13/22), and 1-2 weekly weeknights of evening programming during immersion program (20 in Sept-Nov)
  • Valid driver’s license, plus the ability to provide own transportation to fulfill job responsibilities and/or a driving record that meets requirements to drive company vehicle
  • Can navigate the uneven terrain of The Eco-Institute and lift 25 pounds independently
  • If not fully vaccinated and boosted against Covid-19, must either be willing to work entirely outdoors on-site, or have a suitable office space elsewhere off-site (this expectation may change in the future)

The Eco-Institute seeks to build an inclusive workforce that reflects the rich diversity of our regional and national communities. We are committed to fostering a culture where difference is celebrated, and everyone feels empowered to bring their authentic selves to work in a way that honors their ethnicity, race, religion, age, gender identity, sexual orientation, nationality, native language, socio-economic status, and physical ability. The current Eco-Institute staff, which is predominantly white, cisgender, able-bodied, and native English speaking, is committed to exploring how our own social identities show up in our work, and we are on our own journey of inclusion, learning, and training in respect to social justice in environmentalist spaces. We consider all applicants holistically for this position.

How to Apply

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Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Education, Environmental, Leadership, nonprofit, and program director. Salaries: 40,000 - 60,000.

Job expires in 74 days.

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