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12 Apr 2022

Full-Time Assistant to the Deans

Ohio State University – John Glenn College of Public Affairs – Posted by markle.45 Columbus, Ohio, United States

Job Description

The Glenn College is committed to nurturing a diverse and inclusive environment for our students, faculty, staff, and guests that celebrates the fundamental value and dignity of everyone by recognizing differences and supporting individuality. We are dedicated to creating a brave space and promoting civil discourse that acknowledges and embraces diverse perspectives on issues and challenges that affect our community.  

Position Description 

Provides a broad range of administrative and clerical support functions for the Assistant Dean for Students and Instruction, the Associate Dean for Faculty Development, and the Associate Dean for Curriculum of The John Glenn College of Public Affairs; assists in scheduling, calendaring, and travel and purchase requests; acts as a representative of the College to greet guests, alumni, students, faculty and staff visitors to the Deans’ offices; reports to and provides support for the Executive Assistant to the Dean; provides a professional and warm introduction to the College and fosters relationships with a variety of stakeholders through prompt and friendly responses to inquiries and ongoing communication; maintains discretion when organizing confidential information and communicating it to select individuals; attends meetings when necessary and maintains records of various documents; composes correspondence, enters data, creates and manages surveys, aids with process improvement, and generates reports upon request; aids in the orientation of new faculty; acts in accordance with University and College policies and procedures; Serves as a Manager Liaison for Glenn College faculty, assisting with HR entries into Workday; performs other duties as assigned. 

Essential Duties 

30%: Assist the Assistant Dean for Students and Instruction with scheduling, calendaring, travel and purchase requests, and daily administrative tasks; assist the Assistant Dean for Students and Instruction with accreditation data collection and reporting; assist with assessment processes; assist with the College’s course scheduling process, ensuring that information is shared between parties in a timely manner and with accuracy; assist the Assistant Dean for Students and Instruction by collecting syllabi and reviewing for standard elements; arrange travel and accommodations for guests brought in by the Assistant Dean for Students and Instruction; enter data and generate reports upon request; assist in special projects assigned by the Assistant Dean for Students and Instruction. DEI work and support for Chief Diversity Officer 

30%: Assist the Associate Dean for Faculty Development with scheduling, calendaring, travel and purchase requests, and daily administrative tasks; assist the Associate Dean for Faculty Development with the faculty annual review process and the faculty peer evaluation process; upload, assign, and maintain the database for the summaries of open-ended course evaluations; coordinate and communicate the logistics for the annual instructor orientation and promotion and tenure refresher training; assist with logistics for the new faculty orientation for incoming faculty; maintain up-to-date records on faculty teaching assignment history; arrange travel and accommodations for guests brought in by the Associate Dean for Faculty Development; enter data and generate reports upon request; assist in special projects assigned by the Associate Dean for Faculty Development; Serve as the Manager Liaison for the Associate Dean for Faculty Development, initiating HR transactions on behalf of the Associate Dean for employees that report to the Associate Dean inclusive of Lecturers/Instructors and Graduate Associates. 

30%: Assist the Associate Dean for Curriculum with scheduling, calendaring, travel and purchase requests, and daily administrative tasks; assist the Associate Dean for Curriculum with the College’s course scheduling process; aids with process improvement; arrange travel and accommodations for guests brought in by the Associate Dean for Curriculum; assist in the construction of the curricular updates document for faculty/staff meetings; assists with the hiring of instructors and onboarding new instructors; assist in special projects assigned by the Associate Dean for Curriculum. Serve as the Manager Liaison for the Associate Dean for Curriculum, initiating HR transactions on behalf of the Associate Dean for employees that report to the Associate Dean inclusive of Graduate Associates. 

5%: Assist the Executive Assistant to the Dean with projects as requested; assist in creating and implementing college-wide procedures; assist the Executive Assistant to the Dean with the College’s Promotion and Tenure processes; assist in the coordination of the logistics for the annual Managers’ Retreat; Act as a receptionist and greeter for guests entering Dean’s suite area; Answer phone calls as needed. 

5%: Perform other duties as assigned. 

Required Qualifications  

Successful candidates will have extensive experience in Microsoft Office 365 products. One year of minimum experience in supporting mid-upper-level leadership is required, along with the ability to adapt and learn quickly, the ability to prioritize tasks, and the ability to work in a fast-paced environment. Having a high level of comfort with ambiguity is necessary. It is required to have strong organizational skills and excellent communication skills. The individual in this position must be detail oriented. This position will require the completion of a successful background check. 

Desired Qualifications  

Highly desirable candidates will have 2-4 years of experience working in higher education and experience working with diverse populations; it is desired that candidates have experience working with Ohio State systems, policies, and procedures. Highly desirable candidates will have experience with Qualtrics and/or Workday. 

The Work Environment and Culture

The John Glenn College of Public Affairs is committed to inspiring and developing the next generation of public and nonprofit professionals who can handle complex issues and make change a reality in civic life. Ranked best in Ohio and 13th nationally all Public Affairs graduate schools in the 2021 U.S. News & World Report ratings, the Glenn College teaches its students how governments, nonprofits, and private firms can work together to serve the public and get results. The Glenn College is celebrating over 50 years of turning students’ passions into policy and is housed in Page Hall, a state-of-the-art building in the center of the university’s main campus in Columbus, Ohio. 

The Ohio State University, the flagship public university of Ohio, is located in the state’s capital, Columbus. It is ranked 17th among the best public universities in the nation.  Columbus is the 14th largest city in the United States and offers many cultural and recreational amenities. It was recently rated by Forbes as the #1 opportunity city in the country and by Time as being in the top 10 cities to start a new career.  

How to Apply

Application Instructions Applications will be accepted in Workday. Please include a resume and cover letter in your application.  All applications will be considered equally. Applicants not currently employed by Ohio State should submit an application here. Applicants currently employed by Ohio State should submit an application here  The Ohio State University is an Equal Employment Opportunity & Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status. The Ohio State University is committed to establishing a culturally and intellectually diverse environment, encouraging all members of our learning community to reach their full potential. We are responsive to dual-career families and strongly promote work-life balance to support our community members through a suite of institutionalized policies. We are an NSF Advance Institution and a member of the Ohio/Western Pennsylvania/West Virginia Higher Education Recruitment Consortium. 

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Admin, administrative, Assistance, assistant, and executive. Salaries: 20,000 - 40,000.

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