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1 Dec 2021

Full-Time Assistant, Theatrical & Non-Theatrical

TIFF Careers – Posted by TIFF Careers Toronto, Ontario, Canada

Job Description

Assistant, Theatrical & Non-Theatrical
Permanent
Full-time 
Theatrical & Non-Theatrical

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

Assistant, Theatrical & Non-Theatrical

Reporting to the Senior Manager, Theatrical & Non-Theatrical, the Assistant, Theatrical and Non-Theatrical provides administrative support to the Theatrical, Non-Theatrical and Film Circuit teams in scheduling, reporting, and administrative work.

RESPONSIBILITIES:

  • Assist with scheduling New Releases for TIFF Bell Lightbox and digital TIFF Bell Lightbox weekly 
  • Audit accuracy of showtimes, titles, and dates for New Releases on website and physical displays
  • Maintain, receive, input, produce, and track box office reports
  • Ensure that all reports are received in a timely manner and filed accurately
  • Follow up and track unpaid distributor fees
  • Liaise with local Film Circuit organisers on payment and box office submissions
  • Bill print traffic charges to appropriate parties
  • Coordinate billings of Film Circuit Sustainability fee
  • Track and follow up on TIFF outstanding invoices and purchase orders
  • Maintain physical and digital files/records with a high level of accuracy
  • Collect digital promotional materials
  • Assist with guests related administration, working closely with the Film Office team on invitations, remarks, run of show, and guest communication
  • Assist with reconciliation of monthly expenses
  • Prepare Programming presentations and reports, coordinating data and content from multiple sources
  • Review and check accuracy of information in sign-off process of documents, presentations, reports etc. 
  • Attend department meetings; prepare agenda, record and distribute minutes to committee members
  • Work closely other programming teams, as needed
  • Update the Film Circuit website and regulate user roles and privileges

START DATE:

  • January 10, 2022

MINIMUM REQUIREMENTS:

  • Previous administrative assistant experience in a fast-paced environment
  • Tech savvy – must know MS-Office (Word, PowerPoint, advanced Excel knowledge an asset), Google apps and databases; experience with scheduling/event management software an asset
  • Strong attention to detail and adept with accounting basics
  • Reliable, results-oriented, and able to anticipate needs
  • Excellent written and verbal communication skills and willingness to work with and help others
  • Works well under pressure, must be able to prioritize and have the ability to meet deadlines with minimal supervision
  • Ability to maintain a high professional standard and have experience and a clear understanding of customer service
  • Demonstrates strong critical thinking skills, good judgement and eye towards refining procedures for efficiency
  • Quick learner and ability to understand complex business issues
  • Adaptable to a flexible work schedule, including some evenings and weekends
  • Flexible work location: physical attendance in Toronto during Festival will be required
  • Ability to communicate in French is an asset
  • Valid driver’s license is an asset

How to Apply

HOW TO SUBMIT & APPLICATION DEADLINE:
  • All applications must be submitted online through TIFF’s Career Centre.
  • Please upload your cover letter and resumé as one PDF, before the deadline of Friday, December 10, 2021. 
CLOSING: We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.  Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas. Please send any questions via e-mail only to careers@tiff.net. TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net or 416-599-8433 x2013. We strive to provide reasonable accommodations whenever requested.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

Job expires in 42 days.

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